Event and Marketing Coordinator

American City Business Journals; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in the media sector is seeking an Event and Marketing Coordinator to support various administrative tasks, manage event logistics, and assist the sales team. The ideal candidate will have strong organizational skills and experience in event coordination. This role involves working closely with the Events Director and Publisher to ensure successful event execution and client satisfaction.

Qualifications

• Three to five years of experience preferred.

Responsibilities

• Coordinate and oversee a variety of administrative and support services for events.
• Manage event registration, marketing, and logistics.
• Assist with corporate accounting and office management.

Skills

Excel

Word Processing

Salesforce

Education

High School Diploma

2-Year College Degree

Job description

• Job Overview : Coordinate, oversee and perform a wide variety of administrative and support services for the Events Director, Publisher and staff. Manage general event needs, office needs, and sales team support.

Job Responsibilities :

Event Support

Pre-event : Assist with event duties as needed; including but not limited to event registration, name tags, set-up / breakdown, communication to attendees, sponsors and honorees.

• Event marketing : Work with business designer to produce creative for promotion of events and nominations, signs and other materials used during an event. Coordinate email sends with corporate email marketing team.
• Social media : Manage the events social media accounts and schedule marketing posts on other channels.
• Event assignments : Coordinate internal and external event day assignments in conjunction with Event Director and Publisher.
• Advertising events : work with Publisher / Ad Director on coordination and execution of Table of Experts, Executive Insights and Publisher's Dinners.

Venue coordination

• Manage day of materials and logistics
• Coordinate all aspects of event client services

Register attendees in a timely and accurate manner

• Produce accurate and timely name badges for all events
• Manage day-of event registration
• Design professional signage for registration tables and onsite PBT promotion
• Design all table signage for purchased tables and sponsors
• Post-Events : Create a post-event recap report for use with sponsors and partners. Work with Advertising Director and Account Executives to collect assets needed to complete.

Office Administration

• Postage and Mail : Maintain postage needs within the office. Open and distribute mail to the appropriate department / person throughout the office in a timely manner.
• Office management : staff liaison for office supplies, management of vendors, printer, building, security, etc.
• Corporate Accounting Assistance : Assist the corporate accounting department with various items, as requested. Send checks to lock box, provide necessary documentation as needed.
• Salesforce : Assist Account Executives with order entry, and updates. Be knowledgeable about the system / process and the product offerings being sold.
• Corporate Coordination : Coordinate on behalf of the Publisher and Ad Director with the Corporate Accounting, National Sales Team, Clients Services, National Design Desk and other Corporate Resources as needed, to help ensure our clients have a positive experience with the Business Journal, and revenue generation is supported in general.

Professional Development :

The Event and Marketing Coordinator should participate in all training offered by ACBJ when applicable.

Other :

The Event and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director, Advertising Director and Publisher.

• Skills / Experience :

Education : High School diploma2-year college degree or equivalent experience preferred.

• Experience : Three to five years preferred.
• Specific Skills : Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.
• Professional Development : Participate in all training offered by his or her business unit and ACBJ.
• Community : Participate in business unit-sponsored events promoting the paper.
• Other : Take on any other assignment requested by the Publisher or Business Unit Operating Head.

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