Evening & Weekend Administrative Assistant (Events)

Restaurant Associates; Kennett Square (Chester County); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Shift premium

Staff meal

Parking

Discounts

Job summary

Restaurant Associates, located at Longwood Gardens in Kennett Square, PA, seeks an Administrative Assistant to support food service program operations. Full- and part-time roles require strong clerical skills, professional phone etiquette, and ability to handle confidential information with discretion.

Responsibilities include answering inquiries, maintaining records, processing invoices, assisting management, and coordinating staff coverage.

Qualifications

• Previous administrative experience in the event or hospitality field is preferred.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Administrative experience

Job description

Restaurant Associates, located at Longwood Gardens in Kennett Square, PA, seeks an Administrative Assistant to support food service program operations. Full- and part-time roles require strong clerical skills, professional phone etiquette, and ability to handle confidential information with discretion.

Responsibilities include answering inquiries, maintaining records, processing invoices, assisting management, and coordinating staff coverage.