Evening Receptionist

CareRite Centers, LLC; Saint James (NY); On-site; USD 21,000 - 34,000; Part time

Job summary

CareRite Centers, LLC is seeking an administrative assistant for 1–2 evenings per week, 1pm–9pm. The role includes greeting visitors, handling calls, and performing clerical tasks within a supportive care environment.

Responsibilities include scheduling appointments, routing mail, maintaining files, and assisting Admissions Coordinator with reports and forms. Strong English skills and MS Office experience are required.

Qualifications

• Education: high school diploma or equivalent.
• Experience: computer experience required; MS Office preferred; read, write, speak and understand English.
• Familiarity with phone consoles preferred.

Responsibilities

• Greet visitors and determine purpose of visit and direct or escort to destinations.
• Handle calls, emails, and memos; communicate with individuals and team.
• Operate telephone switchboard; answer, screen, forward calls, take messages or schedule appointments.
• Sort and prepare mail; maintain filing system for records.
• Schedule appointments and/or provide tours; assist with clerical tasks as needed.
• Release information per policies; monitor entrances and exits of residents.
• Keep office space clean and stocked; ensure equipment and supplies are maintained.
• Assist in standardizing methods as duties change; complete forms/reports as directed by Admissions Coordinator.
• Provide information to residents/families or refer to appropriate department.

Skills

MS Office

English proficiency

Clerical skills

Customer service

Education

High school diploma or equivalent

Tools

Phone system

Microsoft Outlook

Job description

1-2 Evenings a week from 1pm to 9pm

Position Summary:

• Greet persons entering establishment, determined nature and purpose of visit, and direct or escort them to specific destinations.

• Telephone conversations, email, writing letters and memos, and face to face discussions with individuals and/or team.

• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.

• Maintain a functioning filing system for records within your job duties.

• Schedule appointments and/or provide tours.

• Perform various clerical duties as directed.

• Release information in accordance with established policies and procedures.

• Monitor the entrance of residents going in and out the front door.

• Ensure administrative functions are carried out promptly for an efficient operation within your job responsibilities.

• Assure that your office space is maintained in a clean and safe manner and that necessary equipment and supplies are maintained to perform required duties.

• Assist in standardizing the methods in which work will be accomplished as new duties are assigned or current duties are changed.

• Perform Administrative requirements such as completing necessary forms, reports, etc.; as directed by the Admissions Coordinator.

• Provide information to resident/families as necessary, or refer to appropriate department or agency.

• Type and prepare confidential reports/spreadsheets.

• Assist in solving operational problems that may arise within your job responsibilities as directed.

Qualifications:

• Education: Must possess a high school diploma or equivalent.

• Experience:Computer experience required. Knowledge of Microsoft Office is preferred.Must be able to read, write, speak and understand the English language. Familiarity with phone consoles preferred.

Physical Demands:

• Must be able to life, push, pull and move a minimum of 25 pounds.

• Sits, stands, bends, lifts and moves intermittently during working hours.

• Must be able to assist in the evacuation of residents, if necessary.

An Equal Opportunity Employer