Evening Medication Room Assistant FT

Nexus Family Recovery Center; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance premiums covered for

Dependent coverage available at cost

Student loan reimbursement through HR$

Job summary

Nexus Family Recovery Center, a Dallas-based nonprofit, seeks a Medication Room Assistant to support safe medication handling, inventory management, and client self-administration documentation. The role requires attention to detail, adherence to protocols, and collaboration with medical providers.

The position emphasizes strict confidentiality, teamwork, and the ability to work in a fast-paced, structured environment while maintaining accurate records and coordinating care with external vendors

Qualifications

• High school diploma or GED required.
• Completion of a medical assistant, pharmacy technician, or related program preferred.
• Experience in a healthcare, behavioral health, or substance abuse treatment setting preferred.
• Familiarity with medication handling, inventory systems, or pharmacy procedures preferred.

Responsibilities

• Maintain client files according to HHSC and Joint Commission requirements.
• Manage appointment schedules for medical providers and related services (medication pick-up, outside service providers).
• Order and replace supplies to maintain stock levels.
• Observe and document client self-administration of medications in the e-Mar system (Welligent).
• Assist supervisor in completing required audits for quality monitoring and compliance.
• Coordinate with local vendors such as pharmacies or labs.
• Maintain accurate medication inventory, including controlled substances.
• Receive, log, and store medication deliveries per protocol.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to follow protocols

Confidentiality

Education

High school diploma or GED

Medical assistant program

Pharmacy technician program

Job description

About Nexus Family Recovery CenterNexus Family Recovery Center is a Dallas-based nonprofit dedicated to helping women and families heal from substance use disorder. We provide a comprehensive continuum of care, from detox through residential and outpatient treatment, rooted in trauma-informed, evidence-based practice and a deep belief that recovery is possible for everyone we serve.At Nexus, our culture is built on the same values we bring to our clients: respect, compassion, and integrity. Our team is made up of professionals who are serious about the work and about each other, and we are committed to building a workplace where staff feel supported, valued, and able to grow.We back that commitment with meaningful benefits. Full-time employees receive fully covered health insurance premiums — no cost to you for your own coverage. Coverage is also available to dependents at a cost. Additionally, clinical and medical staff are eligible for student loan reimbursement through our HRSA-approved site designation, making Nexus an exceptional opportunity for those carrying the weight of graduate or professional school debt.If you're looking for work that matters, a team that shows up, and an organization that invests in the people doing the hard work, then we'd love to meet you.SummaryThe Medication Room Assistant – FT supports the safe, accurate, and efficient operation of the medication room. This role supervises client self-administration of medication(s), monitors medical concerns, and arranges for/coordinates client medical care. This role focuses on medication preparation support, inventory management for stock medications, and documentation of client medications.Essential Duties & ResponsibilitiesMaintain client files according to HHSC and Joint Commission requirements.Maintain and update client appointment schedule(s) for medical providers, counselors, medication pick up, and outside service providers (med van, dental van, etc).Order and replace supplies as needed to maintain stock levels.Observe and document client self-administration of medication(s) in client’s e-Mar in Welligent, including any missed medication(s) and the reason(s) why the medication was missed.Assists supervisor in completing required audits (i.e. first aid box audit) for quality monitoring and compliance.Attend team meetings and training as required.Record significant events related to client medical issues.Coordinate with local vendors such as pharmacies or labs.Ensure the medication room is clean and organized.Maintain accurate medication inventory, including counts of controlled substances, with minimal errors.Receive, log, and store medication deliveries according to protocol.Monitor expiration dates and remove outdated or discontinued medications.Ensure proper storage conditions, including temperature logs and security of medications.Other duties may be assigned.Education & ExperienceHigh school diploma or GED required.Completion of a medical assistant, pharmacy technician, or related program preferred.Experience in a healthcare, behavioral health, or substance abuse treatment setting preferred.Familiarity with medication handling, inventory systems, or pharmacy procedures preferred.CompetenciesStrong attention to detail and organizational skillsBasic understanding of medications and medical terminologyAbility to follow strict protocols and maintain confidentialityEffective communication and teamwork skillsAbility to work in a fast-paced, structured environmentExcellent communication, organization, and problem-solving skillsAbility to manage crisis situations and make sound clinical judgmentsQualifications & ResponsibilitiesRespects confidentiality always.Follows HIPAA and CFR 42 guidelines for disclosing information.Adheres to the agency’s compliance plan, code of conduct, and the Nexus policies & procedures.Treats all clients, visitors, and co-workers with dignity and respect.Ability to apply common sense understanding to conduct instructions furnished in written, oral, or diagram form.Ability to solve practical problems involving a variety of concrete variables in standardized situations.Ability to perform assigned duties and responsibilities with neatness, accuracy, and a degree of excellence, promptly.Ability to work at the maximum capacity of all required expectations.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As a condition of continued employment, you are responsible for obtaining and maintaining all training required to stay in compliance with state licensure rules and regulations.Physical Demands & Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; navigate stairs, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.