Evening Admin Coordinator - Healthcare Office Support (PT)

Gateway Rehab; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 20,000 - 28,000; Part time

Benefits offered by this job

Medical insurance options

Employee discounts

Supportive benefits

Job summary

Gateway Rehab Center in Green Tree, PA, is hiring a part-time Administrative Support Coordinator for our outpatient office. You will provide administrative and operational support to outpatient programming while helping ensure a positive experience for patients, visitors, and staff.

This position works evening hours Monday through Thursday, offering a consistent weekday evening schedule. If you're organized, detail-oriented, and enjoy working in a fast-paced healthcare environment, keep reading!

Qualifications

• High School Diploma or GED.
• Post-secondary education, business school, or professional school training.
• Pass a PA Criminal Background Check.
• Obtain PA Child Abuse and FBI Fingerprinting Clearances.
• Pass a Drug Screen.
• Complete a 2-Step TB Test.
• Obtain CPR/First Aid Certification.

Responsibilities

• Process patient evaluations, admissions, and discharges within the electronic health record system.
• Assist in scheduling patients for services through the electronic health record system.
• Greet patients and visitors and notify staff upon their arrival for appointments.
• Complete word processing, data entry, filing, and other administrative duties.
• Train new administrative staff on office procedures and electronic medical record systems.
• Monitor patient liability and payment rates, including tracking balances, collecting payments, making deposits, and referring non-paying patients to management when necessary.
• Coordinate and process patient drug screenings.
• Answer and direct calls on a multi-line telephone system in a professional and courteous manner.
• Respond to visitor inquiries and provide information regarding services and programming.
• Audit patient charts, including admission and discharge documentation.
• Support physician and nursing clinic days, including appointment scheduling, authorizations, medication ordering, and pharmacy communication.
• Order office supplies and maintain inventory as needed.
• Ensure office equipment is functioning properly and support the smooth operation of the facility.
• Generate and respond to correspondence.
• Maintain a neat, organized, and welcoming lobby and front desk area.
• Support medical records functions, including maintaining patient records and finalizing records after discharge.
• Attend site and operational meetings as required.
• Perform other related duties as assigned.

Skills

Communication

Organization

Time management

Attention to detail

Customer service

Confidentiality

Education

High School Diploma or GED

Post-secondary education

Tools

Electronic Health Records (EHR)

Microsoft Office

Phone systems (multi-line)

Job description

Gateway Rehab Center in Green Tree, PA, is hiring a part-time Administrative Support Coordinator for our outpatient office. You will provide administrative and operational support to outpatient programming while helping ensure a positive experience for patients, visitors, and staff.

This position works evening hours Monday through Thursday, offering a consistent weekday evening schedule. If you're organized, detail-oriented, and enjoy working in a fast-paced healthcare environment, keep reading!