[EU] Senior PMO Specialist

Bybit; Town of Vienna (WI); On-site; USD 69,000 - 104,000; Full time

Benefits offered by this job

Study Growth Fund

Internal Events

Global Collaboration

Career Advancement

Internal Mobility

Job summary

Bybit is seeking a PMO professional in Austria (Vienna) to lead cross-functional project portfolios and governance. You will coordinate resources across business units, drive end-to-end project lifecycles, and deliver strategic initiatives with strong communication and coordination skills.

The role requires 2–3 years of PMO experience, bilingual Chinese and English, and proficiency with Jira and Confluence.

Qualifications

• Bachelor’s degree in computer science or related discipline.
• 2–3 years of PMO/Project Management experience.
• Excellent communication and stakeholder management abilities.
• Bilingual Chinese and English (written and spoken).
• Based in Austria, Vienna preferred.

Responsibilities

• Lead end-to-end project management for group-level strategic initiatives.
• Coordinate across business, product, R&D, QA, and other teams.
• Manage priorities, resolve critical path conflicts, and monitor resources.
• Establish and enforce project governance, schedules, and KPIs.
• Design dashboards and metrics for governance and reporting.
• Identify how projects impact business strategy and outcomes.

Skills

Communication

Stakeholder management

Project management tools

Bilingual (Chinese/English)

Education

Bachelor's degree in CS or related

Tools

Jira

Confluence

Lark

Job description

About Us

Established in 2018, Bybit is one of the world’s leading cryptocurrency exchanges and digital financial platforms, serving over 80 million users across more than 200 countries and regions. Powered by world-class technology and a user-first mindset, Bybit delivers a seamless ecosystem across trading, payments, wealth management, custody, institutional services, and Web3 — connecting users to the future of digital finance.

Our core values define how we build. We listen, care and improve to create products and experiences that put users first. Backed by a global team of ambitious builders, problem-solvers, and innovators, we foster a high-performance and fast-moving environment where talent is empowered to drive real impact at the global scale. Supported by 24/7 multilingual customer service and a strong commitment to innovation, we are shaping the future of finance through technology, collaboration, and bold execution.

Today, Bybit is recognized as one of the most trusted and transparent platforms in the digital asset industry, continuing to expand its global presence while building the infrastructure for the next generation of financial services.

As a PMO, you will act as a strategic partner to the business, supporting the company’s project portfolio management and governance at a group level. You will coordinate cross-functional resources, steer complex project life cycles, and ensure strict alignment between projects and business objectives. This role requires clear leadership without authority, strong organizational skills, clear communication, and the ability to balance both detail-oriented execution and strategic thinking.

Key Responsibilities:

1. Project Portfolio Management & Resource Strategy
   1. Lead and own end-to-end (full lifecycle) project management for multiple high-impact, group-level strategic initiatives, ensuring high-standard and on-time delivery.
   2. Directly manage complex projects, define and manage priorities, and resolve critical path conflicts.
   3. Monitor resource utilization (coordinate manpower, delivery timeline etc.)
   4. Drive project initiation reviews, establish priority frameworks, and enforce rigorous schedule tracking methodologies.
2. Stakeholder Management & Communication
   1. Coordinate across business, product, R&D, QA, and other teams to align on goals and deliverables.
   2. Provide clear, structured reports to management on project status, issues, and recommendations.
   3. Navigate project conflicts with both soft skills (consensus-building) and hard skills (decision enforcement).
3. Process Governance & Continuous Improvement
   1. Establish, standardize, and scale organizational project management processes, methodology frameworks, and deliverable standards.
   2. Lead periodic audits and health checks to ensure strict project compliance with organizational governance standards.
   3. Drive continuous closed-loop optimization; track the effectiveness of implemented improvements across ongoing and new projects, shaping a culture of excellence..
4. Data-Driven Governance & Tooling
   1. Design, implement, and maintain comprehensive KPI dashboards and metrics for group project governance.
   2. Conduct data analysis and visualization to preemptively identify project bottlenecks, financial risks, and schedule variances.
   3. Leverage, configure, and optimize project management toolchains to streamline task breakdown, automated tracking, and workflow efficiency.
5. Data Analysis & Metrics Development
   1. Conduct data analysis and visualization to track project progress, and risks.
   2. Support the design of KPI dashboards for project governance.
6. Strategic Awareness & Business Understanding
   1. Develop in-depth understanding of the company’s industry and business.
   2. Identify how projects impact business strategy and organizational outcomes.

Requirements:

• Bachelor’s degree or above, preferably in computer science or related disciplines.
• 2-3 years of proven experience in PMO, Project/Program Management or similar.
• Exceptional communication, coordination, and stakeholder management abilities.
• Proficiency in project management tools (e.g., Jira, Lark, Confluence) is preferred.
• Demonstrated resilience and adaptability to thrive and lead in a dynamic, highly ambiguous environment with shifting priorities.
• Bilingual proficiency in Chinese and English (both written and spoken) is required, with the ability to influence and negotiate across global, diverse teams.
• This position is preferably based in Austria, Vienna

Why Join Us
At Bybit, we are committed to fostering a supportive and enriching work environment.
Our benefits include:
- Study Growth Fund: We support your professional development and continuous learning.
- Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation.
- Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.
- Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.
- Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.