Estimator / Assistant Project Manager

Facility Services Management Inc.; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Facility Services Management Inc. is seeking an Estimator / Assistant Project Manager to support healthcare facility maintenance, repairs, renovations and construction projects in the San Diego area.

The role focuses on estimating, proposal development, and execution support with close collaboration to the Project Management team and operations leadership as projects move forward.

Qualifications

• High school diploma or GED required.
• Minimum of two years' experience supporting healthcare construction or repair projects in estimating, PM, or coordination roles.
• Strong understanding of medical facility construction, repair processes, and facilities management.
• Experience with Federal Construction or Operations Contracts is highly desirable.
• Strong analytical, organizational, and accounting skills.

Responsibilities

• Build estimates/budgets for healthcare maintenance, repair and capital projects.
• Issue RFPs to contractors/vendors to acquire pricing for the task order.
• Coordinate between Contractor, Facility Managers and internal team to develop scope of work.
• Perform bid leveling to verify scope completeness and eliminate gaps.
• Analyze budgets, technical data, designs, blueprints or preliminary specifications to prepare estimates of time, cost, materials and labor.
• Maintain communication with project stakeholders to clarify scope and avoid scope creep.
• Develop Task Order packages for client/Owner/government approval.
• Ensure Task Order packages comply with FAR guidelines.
• Maintain tracker of all task orders and report progress to leadership.
• Collaborate with accounts payable to track invoices within budget.

Job description

Job Summary

We are seeking a motivated Estimator / Assistant Project Manager to join our team! This is an exciting opportunity to play a key role in healthcare facility maintenance, renovations, repairs, and construction projects.

The Estimator / Assistant Project Manager supports successful planning, estimating, proposal development, and execution of facility maintenance, repair, renovation, and construction projects. This position is responsible for developing accurate cost estimates, reviewing project requirements, soliciting and evaluating subcontractor and vendor proposals, and development of Service Order pricing and supporting documentation. Following project award, the Estimator / Assistant Project Manager works closely with the Project Management team and operations leadership to support project execution when necessary.

Responsibilities

Responsibilities include the following.

• Collect, validate and compile all necessary information to build estimates/budgets for healthcare maintenance, repair and capital projects.
• Initiate and send Request for Proposal (RFP) to contractors and/or vendors to acquire pricing for the assigned task order (Service Order).
• Coordinate between Contractor, Facility Managers and internal team to develop targeted scope of work.
• Perform bid leveling to verify scope completeness and eliminate scope gaps.
• Analyze budgets, technical data, designs, blueprints or preliminary specifications, analyze financial data to prepare time, cost, materials, and labor estimates.
• Maintain communication with the project stakeholders to clarify scope and avoid scope creep.
• Develop Task Order (Service Order) packages for client/Owner side/ Government approval.
• Ensure Task Order (Service Order) packages comply with FAR competition guidelines.
• Maintain tracker of all task orders, stage of development and report to leadership periodically.
• Collaborate with accounts payable to track invoices and make sure they do not exceed the budgeted amount for each Task Order.
• Assist with Project Management duties post award when required.

Other duties may be assigned.

Education and/or Work Experience Requirements

A high school diploma or General Education Diploma (GED) is required. A minimum of two years of experience supporting healthcare construction or repair projects in an estimating, project management, or project coordination role. Applicants must demonstrate a strong understanding of medical facility construction, repair processes, and facilities management. Experience working on Federal Construction or Operations Contracts is highly desirable. Strong analytical abilities, organizational and accounting skills are essential for success in this position.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle, feel or hear and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Equal Opportunity Employer - This job description is subject to change by the employer as the needs of the employer and requirements of the job change

Equal employment opportunity, including veterans and individuals with disabilities.

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