Estimator

East Bay Restaurant Supply, Inc.; Town of Oakland (WI); On-site; USD 70,000 - 105,000; Full time

Job summary

East Bay Restaurant Supply, Inc. is hiring an experienced Estimator to join our Estimating and Contracts Department. You will develop project costs and detailed bid packages for commercial foodservice projects, interpreting drawings and quotes to ensure competitive proposals.

Qualified candidates will have 5+ years of estimating experience in foodservice or construction, and proficiency with AutoQuotes and Excel. Expect a fast-paced environment with deadlines and cross-functional collaboration.

Qualifications

• 5+ years in estimating for foodservice equipment or construction
• Experience with AutoQuotes or similar estimating software
• Ability to read architectural/MEP drawings
• Experience reviewing vendor quotes and bid qualifications

Responsibilities

• Interpret drawings and specs to determine scope and equipment needs
• Perform detailed quantity takeoffs for equipment and installation
• Develop accurate cost estimates including pricing, freight, taxes, and labor
• Compile bid packages with estimates and supporting docs
• Solicit and evaluate vendor/subcontractor quotes for competitiveness
• Maintain pricing in estimating tools and organize proposals
• Track bids and changes to meet deadlines
• Collaborate with sales, project management, purchasing

Skills

Estimating

Bid development

Analytical thinking

Excel

Communication

Tools

AutoQuotes

Google Sheets

Google Docs

CRM software

Job description

About The Role

The Estimator will play a key role in our Estimating and Contracts Department, serving as a subject-matter expert in commercial foodservice equipment estimating. In this salaried, full-time position, you will be responsible for accurately developing project costs and detailed bid packages for a wide range of foodservice construction projects. You will interpret architectural and MEP drawings, perform takeoffs, analyze vendor quotes, and prepare professional, competitive proposals. This role requires strong construction estimating skills, deep familiarity with foodservice equipment and wholesale/distribution environments, and the ability to manage multiple bids and deadlines with exceptional attention to detail. Experience with AutoQuotes and the commercial foodservice industry will strongly differentiate top candidates.

What You'll Do

• Review and interpret architectural, structural, and MEP drawings and specifications to understand project scope and foodservice equipment requirements
• Perform detailed quantity takeoffs for foodservice equipment, related materials, and installation scope for commercial projects
• Develop accurate cost estimates, including equipment pricing, accessories, freight, taxes, and applicable labor or installation allowances
• Coordinate and compile complete bid packages, including estimates, scope clarifications, and all required supporting documentation
• Solicit, collect, and evaluate vendor and subcontractor quotes to ensure competitive, accurate pricing and scope alignment
• Prepare and maintain pricing in AutoQuotes (or similar estimating tools) and translate data into organized proposal formats
• Analyze drawings and specifications for discrepancies, missing information, and value-engineering opportunities related to foodservice equipment
• Prepare professional bid proposals and quotations for contractors, dealers, and end users within required timelines
• Collaborate with sales, project management, and purchasing teams to confirm scope, pricing strategy, lead times, and product availability
• Perform cost analysis and comparison of alternative products and solutions to support competitive and compliant bids
• Maintain organized estimating files and documentation using Google Drive and shared digital folders
• Update and track bids, revisions, and status changes, ensuring timely follow-up and alignment with internal processes
• Use Excel and Google Sheets to build, maintain, and refine estimating templates, tools, and reports
• Ensure estimates comply with project specifications, company standards, and customer requirements
• Support handoff of awarded projects to project management by clearly communicating scope, pricing assumptions, and critical details
• Monitor industry pricing trends, product changes, and vendor programs to keep estimates current and accurate
• Contribute to continuous improvement of estimating processes, tools, and best practices within the department

Qualifications

• Approximately 5+ years of experience in estimating, preferably in commercial foodservice equipment, construction, or a related field
• Demonstrated experience preparing detailed bids, takeoffs, have the ability to scale plans using CRM program or hard copy, and cost estimates from architectural and MEP drawings
• Hands-on experience with AutoQuotes or similar foodservice equipment estimating and configuration software is highly valued
• Strong knowledge of commercial foodservice equipment, components, and related industry standards
• Proven understanding of the bid process, including bid solicitations, addenda, deadlines, and submission requirements
• Experience analyzing and comparing vendor quotes, pricing structures, and terms to ensure accurate and competitive estimates
• Proficiency with Microsoft Excel and Google Suite (Sheets, Docs, Drive) for estimating, documentation, and collaboration
• Ability to read and interpret construction drawings, specifications, schedules, and details with a high degree of accuracy
• Experience in a wholesale, distribution, or dealer environment within the foodservice industry is a strong plus
• Strong attention to detail, with the ability to identify inconsistencies, omissions, and potential risks in bid documents
• Excellent organizational skills and the ability to manage multiple bids, priorities, and deadlines simultaneously
• Strong analytical and numerical skills, with the ability to structure complex cost data clearly and logically
• Effective written and verbal communication skills for coordinating with internal teams, vendors, and customers
• Ability to work independently and as part of a cross-functional team in a fast-paced, deadline-driven environment
• High level of integrity, accuracy, and accountability in pricing, documentation, and record-keeping