Estimation Administrator

Thomas J. Dyer Company; Cincinnati (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Thomas J. Dyer Company is seeking an Estimating Assistant to support the estimating department in Cincinnati, OH. You will organize pre-bid documentation, manage bid folders, and coordinate with subcontractors and suppliers.

The role involves handling bid files, downloading drawings, and ensuring all bid proposals are properly prepared and executed. A focus on accuracy and timely communication is essential.

Qualifications

• Experience with bidding processes preferred.
• Proficiency with Bluebeam and Microsoft Office.
• Strong attention to detail and clear communication.

Responsibilities

• Log all bids and organize estimating documents.
• Manage the bid schedule and deliverables.
• Update SharePoint with new bidding opportunities.
• Contact subcontractors and suppliers for bids.
• Download drawings and specs for bids.
• Prepare bid files and post-bid documents.
• Coordinate bid deliveries and arrange transportation as needed.
• Assist estimators with front-end bid documents.
• Review bid language for cost implications using AI/Bluebeam.

Skills

Bid processes

Bluebeam proficiency

Microsoft Office

Attention to detail

Communication skills

Tools

Bluebeam

SharePoint

AI tools

Job description

Summary: Support the estimating department and ensure smooth and continuous flow of paperwork and documentation.

Organize and manage pre-bid documentation, subcontractors/suppliers and bid paperwork.

Lead by Example:

• Log all HVAC, Plumbing, Plan and Spec, Design Build and IPD projects for the Estimating Department.
• Manage the bid schedule.
• Update and manage SharePoint with all new bidding opportunities.

Build Lifelong Partnerships:

• Contact subcontractors and suppliers for all projects being bid.

Act with Integrity:

• Download drawings and specifications for each project as required.
• Manage all bid folders, including addenda, quotes, and ACI reports.
• Apply for surety bid bonds.
• Request reviews of insurance requirements and certificates of insurance for bids.
• Request review of safety aspects of bid.
• Keep entire estimating group updated on all current information pertaining to the project they are bidding.
• Provide subcontractors and vendors with current bid information through the bid file-sharing software.
• Ensure all bid proposals are properly prepared and executed.
• Coordinate bid deliveries and arrange for a delivery driver.
• Create new estimating and project files on the server.
• Prepare post-bid and pre-award documents, as required.

Put People First:

• Support all Dyer branches with bidding efforts across all Dyer markets, including large capital, Process & Industrial, and Special Projects opportunities.

Challenge the Ordinary:

• Assist estimators with bookmarking bid drawings, specifications, and front-end documents.
• Use AI tools or Bluebeam search functions to review front-end bid documents for language that may affect cost.

Education and/or Work Experience Requirements:

• Knowledge of bidding processes is preferred
• Proficiency with Bluebeam.
• Proficiency with Microsoft applications, including Outlook, Excel, and Word.
• Strong attention to detail.
• Clear and effective communication skills