Estimating Intern - Summer of 2027

C.D. Smith; Fond du Lac (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

C.D. Smith is seeking an Administrator/Estimator Coordinator in Wisconsin to provide wide-ranging support for Estimating staff. You will coordinate bids, planroom activities, and document control for multiple projects from planning through bid day.

The role requires familiarity with construction processes and strong organizational skills, with a bachelor's degree in progress or related field expected. This position is onsite in Fond du Lac, WI.

Qualifications

• General knowledge of construction and estimating processes.
• Knowledge of record keeping, report preparation, filing methods and records management techniques.
• Microsoft Windows with Access, Excel, Word experience

Responsibilities

• Provide administrative support to the Estimating Department.
• Make phone calls to Subcontractors and Suppliers for upcoming projects.
• Maintain internal Bid Calendar with bid dates and invite appropriate individuals based on bonding needs and project management support.
• Monitor [e-mail] account.
• Work with planroom administrator on maintaining job files and review for archive.
• Download project plans and specifications for upcoming jobs.
• Set up Drawings folder for new projects including labeled plans for estimator's take off.
• Print internally or send out to print plans and specifications when required.
• Maintain and update subcontractors on C.D. Smith's planroom.
• Broadcast Addendum plans and specifications to subcontractors via planroom and print copies for Estimator.
• Work with Senior Estimating Coordinator with invited subcontractors regarding their intent to bid solicited project and note response in planroom to insure complete bid coverage.
• Create bid cards for projects prior to bid day.
• Document bid results and email to company distribution list.
• Update Estimating Spreadsheet with bid totals and percentages.
• Make sure bid room is supplied with necessary supplies prior to bid day.
• Scan Bid Documents into job folders after project has been bid and notify IT department that folders can be archived if job was not awarded.

Skills

General knowledge of construction and估

Record keeping and reports

Microsoft Windows

Excel

Word

Access

Education

Bachelor's degree in construction management or related field (in progress)

Tools

Microsoft Windows

Excel

Word

Access

Job description

Summary/Objective

The primary responsibility of this position is to provide a wide range of administrative support and coordination to Estimator Coordinator and Estimators. Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide administrative support to the Estimating Department
• Make phone calls to Subcontractors and Suppliers for upcoming projects
• Maintain internal Bid Calendar with bid dates and confirm appropriate individuals are invited based on bonding needs and project management support
• Monitor [e-mail] account
• Work with planroom administrator on maintaining job files and review for archive
• Download project plans and specifications for upcoming jobs
• Set up Drawings folder for new projects including labeled plans for estimator's take off
• Print internally or send out to print plans and specifications when required
• Maintain and update subcontractors on C.D. Smith's planroom
• Contact newspaper to be added to bid list for all projects
• Broadcast Addendum plans and specifications to subcontractors via planroom and print copies for Estimator
• Work with Senior Estimating Coordinator with invited subcontractors regarding their intent to bid solicited project and note response in planroom to insure complete bid coverage.
• Create bid cards for projects prior to bid day
• Document bid results and email to company distribution list
• Update Estimating Spreadsheet with bid totals and percentages
• Make sure bid room is supplied with necessary supplies prior to bid day
• Scan Bid Documents into job folders after project has been bid and notify IT department that folders can be archived if job was not awarded

Essential Knowledge, Skills and Abilities:

• General knowledge of construction and estimating processes and procedures.
• Knowledge of record keeping, report preparation, filing methods and records management techniques.
• Microsoft Windows with Access, Excel, Word experience

Required Education and Experience

• In progress of bachelor's degree in construction management or related field. Or, an equivalent combination of education, training and work experience.