Estimating Intern (Summer 2027)

C.D. Smith Construction, Inc.; Fond du Lac (WI); On-site; USD 43,000 - 65,000; Full time

Job summary

C.D. Smith Construction, Inc. is hiring an Estimator Coordinator support role in Wisconsin.

You will perform a broad range of administrative tasks to support estimators, coordinate bid calendars, manage planroom content, and liaise with subcontractors and suppliers for upcoming projects. The position emphasizes accurate record keeping, document control, and timely communication to ensure bid coverage and project readiness.

Qualifications

• In progress of bachelors degree in construction management or related field.
• Equivalent combination of education, training and work experience accepted.
• Knowledge of construction estimating processes and record keeping concepts.

Responsibilities

• Provide administrative support to the Estimating Department.
• Make phone calls to subcontractors and suppliers for upcoming projects.
• Maintain internal Bid Calendar with bid dates and invites.
• Monitor [e-mail] inbox.
• Coordinate planroom files and archive reviews.
• Download project plans and specs for upcoming jobs.
• Set up Drawings folder for new projects with labeled plans.
• Print or distribute plans and specs as required.
• Maintain planroom updates with subcontractors.
• Contact newspapers to be added to bid lists.
• Disseminate addendum plans to subcontractors.
• Coordinate with Senior Estimating Coordinator on bid coverage.

Skills

Construction knowledge

Estimating processes

Microsoft Excel

Record keeping

Education

Bachelors degree in construction management

Tools

Word

Access

Job description

Summary/Objective

The primary responsibility of this position is to provide a wide range of administrative support and coordination to Estimator Coordinator and Estimators. Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide administrative support to the Estimating Department
• Make phone calls to Subcontractors and Suppliers for upcoming projects
• Maintain internal Bid Calendar with bid dates and confirm appropriate individuals are invited based on bonding needs and project management support
• Monitor [e-mail] account
• Work with planroom administrator on maintaining job files and review for archive
• Download project plans and specifications for upcoming jobs
• Set up Drawings folder for new projects including labeled plans for estimator’s take off
• Print internally or send out to print plans and specifications when required
• Maintain and update subcontractors on C.D. Smith’s planroom
• Contact newspaper to be added to bid list for all projects
• Broadcast Addendum plans and specifications to subcontractors via planroom and print copies for Estimator
• Work with Senior Estimating Coordinator with invited subcontractors regarding their intent to bid solicited project and note response in planroom to insure complete bid coverage.
• Create bid cards for projects prior to bid day
• Document bid results and email to company distribution list
• Update Estimating Spreadsheet with bid totals and percentages
• Make sure bid room is supplied with necessary supplies prior to bid day
• Scan Bid Documents into job folders after project has been bid and notify IT department that folders can be archived if job was not awarded

Essential Knowledge, Skills and Abilities

• General knowledge of construction and estimating processes and procedures.
• Knowledge of record keeping, report preparation, filing methods and records management techniques.
• Microsoft Windows with Access, Excel, Word experience

Required Education and Experience

• In progress of bachelor’s degree in construction management or related field. Or, an equivalent combination of education, training and work experience.