Estimating Information Specialist

The Walsh Group - Walsh Construction & Archer Western; Chicago (IL); On-site; USD 75,000 - 118,000; Full time

Job summary

The Walsh Group - Walsh Construction & Archer Western in Chicago, IL is seeking an Estimating Information Specialist to manage estimating documentation from concept to bid. You will review drawings, coordinate with estimators, and support subcontractor outreach and CRM use across divisions.

Ideal candidates have a Bachelor’s degree preference, 3+ years with computer systems, and strong communication/organizational skills. Proficiency in Microsoft Office, SharePoint, and CRM tools is expected.

Qualifications

• Bachelor’s Degree preferred.
• 3+ years of experience with computer systems.
• General understanding of estimating process is helpful.
• Proficient in Customer Relations Software.
• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail.
• proficient in Word, Excel, PowerPoint; SharePoint and subcontractor database/invitation‑to‑bid programs.

Responsibilities

• Acquire, integrate and manage all Estimating Department documents from conception through bid completion.
• Review drawings and notify Estimating staff of changes impacting bids or deadlines.
• Liaise for subcontractor outreach programs and compliance for small/disadvantaged businesses.
• Ensure secure document handling procedures on projects.
• Review subcontractor/supplier pre‑qualifications for completeness before accounting review.
• Maintain subcontractor database and invitation‑to‑bid processes; distribute documents.
• Manage and train CRM users across divisions to maximize tool use.
• Maintain expertise in computer/software skills relevant to estimating.
• Contact bidders (MBE/DBE/WBE/SBE) for forms as needed; contact unions as required.
• Update vendor lists and upload documents; gather missing information from owners/project staff.
• Provide general support for the Estimating Department; assist leadership in meetings.

Skills

CRM software

Communication skills

Microsoft Office

Blueprint reading

Organizational skills

Education

Bachelor's degree preferred

Tools

Subcontractor database/invitation‑to‑bid

SharePoint

Job description

We are currently seeking an Estimating Information Specialist for our Estimating Department in Chicago, IL.

We are a family‑owned business that values a small‑company feel while backed by a large company. We are at the forefront of technology and are committed to being the employer of choice for our employees and the builder of choice for our customers.

Responsibilities

• Acquiring, integrating and managing all of the engineering and design documentation for the Estimating Department from conception through completion of the bid.
• Review drawings and notify Estimating staff of changes such as bid date extensions, replacements of drawings, or impacts on architectural trades.
• Manage and serve as the liaison for the subcontractor outreach programs, coordinating with compliance regarding small and disadvantaged businesses.
• Inform and monitor teams of secure document procedures when required on projects.
• Conduct preliminary reviews of subcontractor and supplier pre‑qualification submissions to ensure completeness before financial review by accounting. Assist subcontractors with system questions.
• Maintain the subcontractor database and invitation‑to‑bid programs, keeping the database up to date and assisting subcontractors with updates and access. Work with bid teams to develop and distribute invitation‑to‑bid documents.
• Manage and maintain the Customer Relations Management System for the Building Division, Transportation Group, or Water Groups. Train and manage CRM users across all divisions to maximize tool capabilities. Support leadership, special committees, and consultants in key initiatives.
• Maintain expertise in computer and software skills.
• Conduct research by contacting potential bidders such as MBE, DBE, WBE, SBE, and others; acquire necessary forms for bid time. May contact unions to solicit or provide information needed.
• Update vendor lists and upload all documents into the estimating system, providing outputs as needed. Enter all estimates and gather missing information from owners, project, or estimating staff.
• Provide general support for the Estimating Department.
• Support Estimating Leadership in corporate meetings.

Qualifications

• Bachelor’s Degree preferred.
• At least 3 years of experience working with computer systems.
• General understanding of estimating process is helpful.
• Proficient in the use of Customer Relations Software.
• Excellent communication skills – both written and oral.
• Strong organizational skills.
• Proficient in Microsoft Office programs including Word, Excel, PowerPoint; SharePoint and subcontractor database/invitation‑to‑bid programs.
• Must be able to read blueprints and other construction documents.
• Shares information, listens, and involves others.
• Finishes tasks promptly and critically reviews work.
• Makes confident decisions.
• Effective at thinking through problems and information.
• Salary range: $75,000 - $118,000 per year

Division: Building

Job Category: Estimating

Job Type: Full time

The Walsh Group, Ltd. is committed to providing equal opportunity to qualified applicants with disabilities. To request a reasonable accommodation, please contact the Human Resources Department at 312-563-5905 or [e-mail].

An Equal Opportunity Employer, Disability/Veteran