Estimating Coordinator for a Landscape (Onsite Position)

Steadfast Alliance; San Antonio (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Bonus opportunities

Job summary

Steadfast Alliance in Florida is seeking an entry- to mid-level estimator for a busy landscape construction team. You will handle bid preparation, subcontractor outreach, and coordination with project management to keep bids on schedule.

The role requires 1–2 years in construction estimating, strong math and Excel skills, and ability to meet tight deadlines. You will source vendors, maintain bid files, and support post-bid reviews.

Qualifications

• 1-2 years’ experience in construction estimating department preferred.
• Strong math/analytical skills, impeccable problem-solving skills.
• Ability to meet critical deadlines and manage time efficiently.
• Excellent MS Word and Excel skills; On-Screen Takeoff software experience is a plus.
• Strong communication skills with subcontractors, employees, and clients.

Responsibilities

• Distribute, log, and maintain bid documents.
• Source vendors, trades, and small contractors.
• Maintain and track estimating bid reports.
• Review RFPs for insurance requirements, bid bonds, builder’s risk, etc.
• Develop relationships with subcontractors.
• Create invitations to bid for projects.
• Bid solicitation and follow-up to maximize bid coverage.
• Attend bid walks when necessary.
• Participate in bid reviews with the project management team.
• Place subcontractor bids in the assigned folders and prepare bid forms.
• Maintain estimating schedule/calendar including bid due dates and walk-through dates.
• Maintain subcontractor database and pre-qualify subcontractors.
• Contact suppliers for pricing and maintain supplier database.
• Assist subcontractors with bid information.
• Send regret letters to unsuccessful bidders.

Skills

Math / analytical skills

Problem solving

Time management

Communication

Tools

On-Screen Takeoff

Job description

We are a Landscape Construction company, applicant should have understand Landscape and Irrigation Estimating.

Project Bidding:

• Distribute, log, and maintain Invitations to bid, plans, RFIs, addendums and other bid documents both internally and externally
• Source vendors, trades and small contractors
• Maintain and track estimating bid reports
• Review RFP’s for all insurance requirements, requests for bid bonds, builder’s risk etc.
• Develop and maintain relationships with Subcontractors
• Create Invitations to bid for Projects
• Bid solicitation, follow up on phone calls with Subcontractors to ensure maximum/outstanding bid coverage
• Attend Bid Walks when necessary
• Participate in bid reviews with project management team
• Place Subcontractor bids into the appropriate folder within the assigned job number
• Prepare Bid Forms for submission
• Maintain Estimating Schedule/Calendar, including Bid Due Dates and Job Walk-Through Dates

Subcontractor Management

• Maintain Subcontractor database. Seek out “New Bidders” for the database
• Pre-qualify Subcontractors
• Contact Suppliers/Vendors for pricing on materials. Maintain the Supplier database
• Assist Subcontractors in obtaining the information they need to bid
• After each project is awarded, email Subcontractors who did not get awarded the job, a letter of regret

Position Requirements and Qualifications

• 1-2 years’ experience in construction estimating department preferred
• Strong math/analytical skills, impeccable problem-solving skills
• Ability to meet critical deadlines and manage time efficiently
• Excellent skills with MS Word and Excel; On-Screen Takeoff software experience is a plus
• Strong communication skills and able to effectively communicate with all sub-contractors, employees, and clients

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Compensation Package:

• Bonus opportunities

Schedule:

• Monday to Friday

Work Location: In person