Estimating Coordinator

Lee Lewis Construction, Inc.; Lubbock (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Bonus potential

Paid holidays

Healthcare and dental coverage

401(k) with employer match

Career development

Generous PTO

Job summary

Lee Lewis Construction, Inc. is seeking an Estimating Coordinator to support our estimating team through preconstruction and bidding processes.

This role focuses on outreach, bid tracking, and coordination to drive accurate and competitive project estimates. You'll work under estimators, manage subcontractor engagement, and maintain bid databases and documentation while supporting bid day activities and pre-bid meetings.

Qualifications

• 1–3 years of administrative or construction-related experience
• Experience in subcontractor coordination or bid administration is a plus
• Strong communication and high-volume outbound calls
• Proficiency with Microsoft Office and data tracking

Responsibilities

• Solicit bids from subcontractors and vendors for upcoming projects
• Maintain subcontractor/vendor databases and trade classifications
• Distribute bid invitations, drawings, specs, addenda to subs
• Track subcontractor participation, follow up on bids, maintain bid status logs
• Support pre-bid coordination and answer inquiries
• Assist in preparing bid packages and scope sheets
• Organize digital project files and bid documents
• Assist estimators with bid day pricing collection
• Ensure bids are received and documented by deadlines
• Data entry and estimating logs maintenance
• Schedule pre-bid meetings and site visits
• Identify gaps in coverage and source new trade partners
• Provide general administrative support to estimating team
• All other duties as assigned

Skills

Administrative experience

Construction knowledge

Strong communication

Organizational skills

Attention to detail

Microsoft Excel

Multi-tasking

Education

High School diploma or equivalent

Tools

Procore

Bluebeam

PlanSwift

Job description

Position Overview

We are seeking a detail-oriented and highly organized Estimating Coordinator to support our estimating team throughout the preconstruction and bidding process. This role plays a critical administrative function, ensuring strong subcontractor engagement and bid coverage across all trades. The Estimating Coordinator will work under the direction of the Estimators and is responsible for outreach, bid tracking, and coordination efforts that drive accurate and competitive project estimates.

Key Responsibilities

• Contact subcontractors and vendors to solicit bids for upcoming projects, with a strong emphasis on building participation and coverage across all required trades
• Maintain and update subcontractor and supplier databases, including contact information and trade classifications
• Assist in distributing bid invitations, drawings, specifications, and addenda to subcontractors
• Track subcontractor participation, follow up on outstanding bids, and maintain bid status logs
• Coordinate and manage pre-bid communication, including answering basic inquiries and directing technical questions to estimators
• Support the preparation of bid packages, scope sheets, and documentation
• Organize and maintain digital project files, plans, and bid documents
• Assist estimators with bid day activities, including collecting and organizing incoming pricing
• Help ensure all required bids are received and properly documented prior to submission deadlines
• Perform data entry and maintain estimating logs, reports, and historical records
• Assist in scheduling pre-bid meetings and site visits
• Collaborate with estimators to identify gaps in subcontractor coverage and proactively source new trade partners
• Provide general administrative support to the estimating team
• All other duties as assigned

Required Qualifications

• High School diploma or equivalent is required.
• 1–3 years of administrative or construction-related experience preferred
• Experience in construction, subcontractor coordination, or bid administration is a plus
• Strong communication skills, with confidence making high-volume outbound calls
• Excellent organizational and time management abilities
• High attention to detail and accuracy in data tracking
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Familiarity with construction software (Procore, Bluebeam, PlanSwift, or similar) is a plus
• Ability to manage multiple deadlines in a fast-paced environment
• Team-oriented mindset with the ability to take direction and support multiple estimators

About Lee Lewis Construction, Inc.

LLCI is seeking highly motivated industry specialists to join our growing team of elite construction professionals. We are seeking individuals that are ready to help us deliver on our mission: We provide our clients with the best customer experience through our first-class construction services. As innovators in the industry, we promote an exceptional work environment, sound fiscal principles, and the most transparent owner/client relationship in the industry.

LLCI is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, gender identity or any other category protected by applicable federal, state, or local laws.

What We Offer

• Competitive compensation
• Bonus potential
• Paid holidays
• Attractive benefits package including employer-paid medical and dental coverage
• 401(k) option with employer match
• Opportunity for career development and advancement
• Generous PTO