Estimating Coordinator

Electrical Power Products; Des Moines (IA); On-site; USD 42,000 - 65,000; Full time

Job summary

EP² in Des Moines, Iowa, is seeking an Estimating Coordinator to support RFQ tracking, estimating documentation, and cross‑functional communication with Estimating, Finance and Project Management. You will manage RFQ inbox, update records, and coordinate pre‑bid activities in a fast paced environment.

The ideal candidate has 2+ years of administrative or estimating experience, proficient Microsoft Office and Google Workspace, and strong attention to detail.

Qualifications

• Minimum 2 years of administrative, estimating, project coordination, or related experience.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
• Experience with ERP or estimating software preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor RFQ mailbox and ensure incoming RFQs are processed promptly.
• Maintain quotation records within Estimating system, including due dates and proposal dates.
• Process completed estimate packages and organize supporting documentation.
• Coordinate pre-bid meetings and follow-up discussions for large/complex opportunities.
• Track active quotations and communicate with estimators to meet deadlines.
• Monitor contract review progress with Finance and assist in coordinating approvals prior to quotation release.
• Prepare and distribute estimating performance metrics and workload summaries.
• Maintain organized electronic and physical estimating records and archives.
• Coordinate transfer of awarded projects to Administration for project setup.
• Identify opportunities to improve estimating workflows and processes.
• Support estimating team with special projects.

Skills

Written communication

Time management

Attention to detail

Collaboration

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

ERP / estimating software

Job description

EP² provides complete power management systems for commercial and utility industries for power generation, transmission, and distribution. Through a culture of quality, collaboration, and continuous improvement, we empower our employees to grow their careers, solve complex challenges, and make an impact on the industries and communities we serve.

Even if you don't meet every qualification listed, we encourage you to apply and join us in shaping the future of power infrastructure.

Flex intends to spin off its Cloud and Power Infrastructure segment into a new, independent publicly traded company, Axiom, with the spin planned for Q1 2027. If the intended spin occurs, this role will support Axiom, a company focused on critical digital infrastructure and delivering end-to-end power and thermal management solutions for AI data centers and other mission-critical applications.

To support our extraordinary team who build great products and contribute to our growth, we’re looking to add an Estimating Coordinator located in Des Moines, Iowa.

Reporting to the Estimating Manager, the Estimating Coordinator will be responsible for ensuring Requests for Quotation (RFQs) are accurately tracked from receipt through proposal submission, maintaining estimating documentation, coordinating contract reviews, and supporting communication between Estimating, Finance, and Project Management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while ensuring the accuracy and timeliness of estimating activities.

What a typical day looks like:

• Monitor and manage the estimating department Requests for Quotation (RFQ) mailbox, ensuring all incoming Requests for Quotation are processed promptly.
• Maintain accurate quotation records within Estimating system, including due dates, schedule revisions, proposal submission dates, and project status updates.
• Process completed estimate packages by updating system records and organizing supporting documentation within the company document management system.
• Coordinate pre-bid meetings and follow-up discussions for large, complex, or multi-year quotation opportunities.
• Track active quotations and proactively communicate with estimators to ensure proposal deadlines are achieved.
• Monitor contract review progress with Finance and assist in coordinating approvals prior to quotation release.
• Prepare and distribute estimating performance metrics, including on-time quotation reports and workload summaries.
• Maintain organized electronic and physical estimating records, including quote archives and historical documentation.
• Coordinate the transfer of awarded projects to Administration for project setup and execution.
• Continuously identify opportunities to improve estimating workflows, documentation practices, and administrative processes.
• Support the estimating team with special projects and departmental initiatives as assigned.

The experience we’re looking to add to our team:

• High school diploma or equivalent.
• Associate's or Bachelor's degree preferred.
• Minimum of 2 years of administrative, estimating, project coordination, or related experience preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
• Experience with Enterprise Resource Planning (ERP) or estimating software is preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects simultaneously while meeting deadlines.
• Self-motivated with the ability to work independently and collaboratively within a team environment.

EP² is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at EP², you must complete the application process first).