Estimating Coordinator

Builtech-Services,-Llc.; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Health Savings Account (HSA)

401(k) plan with company match

Unlimited PTO

Company-paid life insurance

Quarterly clothing allowance

Career development programs

Job summary

Builtech Services, LLC in Charlotte, NC seeks an Estimating Coordinator to support our Preconstruction Department. You will source subcontractors, organize vendor data, and manage prequalification requests to keep bids moving on ground-up and tenant improvement projects across multiple markets.

You’ll collaborate with project teams, maintain bid calendars, and ensure documentation is accurate and accessible.

Qualifications

• Experience supporting preconstruction bid processes.
• Ability to source subcontractors and manage vendor information.
• Strong communication and organizational skills.

Responsibilities

• Source subcontractors and vendors for proposals, qualifications, and related information.
• Add and maintain vendor and subcontractor information in the company database or software.
• Request and obtain prequalification information from vendors and subcontractors.
• Prepare and submit Freedom of Information Act requests for permit-related information.
• Oversee document control: retrieve, share, track, organize, and distribute all construction documents.
• Communicate project information clearly and effectively with the project team and external resources.
• Conduct research and leverage available technology or software resources.
• Upload and download files from internet platforms, ensuring alignment with document control processes.
• Maintain and update the Preconstruction bid calendar.
• Organize and manage client-specific website details and login credentials.

Skills

Subcontractor sourcing

Vendor data management

Bid coordination

Communication

Organizational skills

Tools

Microsoft Office

SmartBid/Gradebeam/Building Connected

Job description

EOE Statement Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law.

Overview

Estimating Coordinator (EC) to assist and elevate our Preconstruction Department. Builtech is seeking an Estimating Coordinator to assist and elevate our Preconstruction Department. Come join the Builtech Team: We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development.

Builtech is seeking an Estimating Coordinator (EC) to assist and elevate our Preconstruction Department.

Responsibilities

• Source subcontractors and vendors for proposals, qualifications, and related information.
• Add and maintain vendor and subcontractor information in the company database or software.
• Request and obtain prequalification information from vendors and subcontractors.
• Prepare and submit Freedom of Information Act requests for permit-related information.
• Oversee document control: retrieve, share, track, organize, and distribute all construction documents.
• Communicate project information clearly and effectively with the project team and external resources.
• Conduct research and leverage available technology or software resources.
• Upload and download files from internet platforms, ensuring alignment with document control processes.
• Maintain and update the Preconstruction bid calendar.
• Organize and manage client-specific website details and login credentials.

Requirements

• Uphold and represent Builtech's Core Values: Integrity, Humility, Trust, Respect, Passion, and Courage.
• Proactively source subcontractors through daily phone calls and outreach efforts.
• Demonstrate the ability to manage and organize multiple projects in a fast-paced, dynamic environment.
• Possess superior communication and organizational skills.
• Exhibit strong interpersonal skills, with the ability to collaborate across cross-functional teams.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with internet-based bidding platforms such as SmartBid, Gradebeam, or Building Connected.
• Maintain clear understanding of process flow to ensure information is complete, accurate and organized.
• Possess a valid driver’s license.

Benefits

• Comprehensive benefits package, including health, dental and vision insurance
• Health Savings Account (HSA)
• 401(k) plan with company match
• Unlimited performance time off (PTO)
• Company-paid life insurance
• Quarterly allowance to spend on Builtech clothing, gear or work boots
• Employee-focused career development programming and leadership training

Location & Status

Location: Builtech Services Charlotte

This position is currently accepting applications.