Estimating Assistant

Blocka Construction, Inc.; Pleasanton, Northern (CA, KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical & Dental Coverage (employee +

Term Life Insurance and LTD

Tuition Reimbursement

401k plan with Employer Contribution

Job summary

Blocka Construction, Inc. is seeking an Estimating Assistant to provide essential administrative support to the Estimating Department in Pleasanton, CA.

This full-time role offers learning opportunities within the construction industry and regular working hours, 7am–3:30pm, Monday through Friday. The position requires a high school diploma (associate's degree preferred) and 1–2 years of construction administrative experience.

Qualifications

• High school diploma or equivalent required; college coursework preferred.
• 1-2 years of administrative experience, preferably in construction.
• Familiarity with construction bid processes, especially public works, is a plus.
• Proficiency in Word, Excel, Outlook; knowledge of Google Docs and Sheets.
• Willingness to learn estimating processes and grow in the role.

Responsibilities

• Provide administrative support to Mechanical, Electrical, and General Estimating teams.
• Assist in bid document preparation, submittals, and pre-qualification forms.
• Maintain electronic and physical project files and bid documentation.
• Distribute bid invitations and addenda; track bid due dates.
• Communicate with internal teams, subs, and vendors; handle calls and email.
• Input data in estimating spreadsheets and assist with basic calculations.
• Coordinate site visits and pre-bid meetings; support data updates.
• Support cost estimation data collection under estimators' guidance.

Skills

Administrative experience

Attention to detail

Strong organizational skills

Excellent written and verbal沟通

Time management

Work independently

Team collaboration

Problem solving

Willingness to learn

Education

High school diploma or equivalent

Associate's degree or some college coursework preferred

Tools

Microsoft Office Suite

Google Suite

AI software (Chat GPT, Gemini, Notebook LM, etc.)

Job description

Blocka Construction, Inc. is a well-established construction company specializing in mechanical,
electrical, and general contracting work. We are seeking a detail-oriented and proactive
Estimating Assistant to provide crucial administrative support to our Estimating Department.
This full-time position, based in our Pleasanton, CA office, offers an excellent opportunity for a
motivated individual to learn and grow within the construction industry and our company.
Working hours would be 7am - 3:30pm, Monday - Friday.

Key Responsibilities Include

• Provide comprehensive administrative support to the Mechanical, Electrical, and General
  Contracting Estimating teams.


• Assist in the preparation and processing of bid documents, including but not limited to,
  proposal packages, submittal forms, and pre-qualification documents.


• Maintain and organize electronic and physical project files and bid documentation.


• Assist in the distribution of bid invitations and addenda.


• Track bid due dates and follow up on outstanding information.


• Communicate effectively with internal teams, subcontractors, and vendors.


• Assist with the preparation of cost estimates by compiling data and performing basic
  calculations under the direction of the Estimators.


• Input and update data in estimating spreadsheets and databases.


• Assist with the coordination of site visits and pre-bid meetings.


• Handle phone calls, emails, and other correspondence professionally and efficiently.


• Perform other administrative and clerical duties as assigned.


• Demonstrate initiative and a willingness to learn, with opportunities to take on increasing
  responsibilities over time.

Qualifications

• High school diploma or equivalent required; Associate's degree or some college
  coursework preferred.


• Minimum of 1-2 years of administrative experience, preferably within the construction
  industry.


• Familiarity with the bidding process in the construction industry, particularly within the
  public works sector, is a plus.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Proficiency in Google Suite (Docs, Drive, Sheets)


• Proficiency in AI software (Chat GPT, Gemini, Notebook LM, etc.), is a plus.


• Strong organizational skills and attention to detail with a high degree of accuracy.


• Excellent written and verbal communication skills.


• Ability to prioritize tasks and manage time effectively in a fast-paced environment.


• Ability to work independently and as part of a team.


• Proactive and resourceful with a strong problem-solving aptitude.


• A strong desire to learn about the estimating process and the construction industry.


• $60,000 - $75,000


• Medical & Dental Coverage (100% of employee premium & 90% of dependent premium)


• Term Life Insurance and Long Term Disability Insurance (100% of premium)


• Tuition Reimbursement


• 401k plan with Non-Discretionary Employer Contribution