Estimating Assistant

Kimbel Mechanical Systems, Inc.; Fayetteville (AR); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

PTO accrual

Health coverage

Dental & vision

401(k) with match

Paid holidays

Job summary

Kimbel Mechanical Systems, Inc in Arkansas is seeking an Estimating Administrative Assistant to support the preconstruction process. You will manage plans, bid tracker, and daily admin tasks, working with the estimating team in a detail-oriented, fast-paced environment.

The successful candidate will have strong communication and computer skills, and be capable of independent work while coordinating with licensing and operations teams. This is a full-time, on-site role with growth opportunities.

Qualifications

• Excellent written and verbal communication is required.

Responsibilities

• Bid Pipeline Management: Manage central bid invitation inbox, log approved opportunities into bid tracking system.
• Document Management: Organize drawings, specifications & general documents as bids come in.
• Unit & Material Quantification: Develop detailed unit tabs by extracting counts of fixtures, equipment, and units from project documents.
• Compliance & Licensing: Collaborate with licensing team to identify correct trade licenses and ratios for upcoming bids.
• General Administration: Serve as the communication hub when projects come online for operations and other support teams.

Skills

Excellent written and verbal comms

Detail oriented

Self-motivated

Problem solving

Strong computer skills

Professional demeanor

Customer service

Team player

Education

High school diploma/GED

Tools

MS Office

Google applications

Acrobat

Job description

Estimating Assistant

Purpose: As our Estimating Administrative Assistant, you are the backbone of our estimating process. You will ensure the preconstruction process runs smoothly by managing manage plans, bid tracker, and executing daily administrative tasks. The ideal candidate is a detail-oriented multitasker who combines professional communication skills with the ability to work independently in a fast-paced environment.

Responsibilities:

• Bid Pipeline Management: Manage the central bid invitation inbox, facilitate go/no-go project reviews with the executive team, and log approved opportunities into the bid tracking system.

• Document Management: Organize drawings, specifications & general documents as they come in with bids invites

• Unit & Material Quantification: Develop detailed unit tabs by extracting accurate counts of fixtures, equipment, and units from project documents to support the estimating team's pricing process.

• Compliance & Licensing: Collaborate seamlessly with the licensing team to identify correct trade licenses and required ratios for upcoming projects we may bid

• General Administration: Serve as the communication hub when projects come online for our operations & other support teams

Qualifications:

Excellent written and verbal communication

Detail Oriented

Self-motivated

Strong computer skills: MS Office, Google applications, Acrobat, etc.

Office etiquette and very professional demeanor

General office equipment knowledge: copying, scanning, etc.

Problem solving skills

High school diploma/GED

Ability to make common sense decisions & work independently within the scope of the position

Strong written and verbal communication skills with professionalism

Strong computer competencies (MS Office applications, Google applications, etc)

Willingness to learn new skills & the want to improve

Friendly demeanor

Customer service oriented

Team player who is willing to help in other departments

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position is a safety sensitive position.

Why work for Kimbel Mechanical?

Kimbel Mechanical Systems, Inc is Arkansas’ largest mechanical contractor performing work nationwide. We perform all phases of plumbing, HVAC, and electrical work on projects such as single-family homes, apartments, condominiums, hotels, and student housing. Kimbel offers employees year-round employment, top pay, and great benefits with opportunities for professional growth, and much more. At Kimbel, your career is our priority. With a structured Career Path laid out in front of you the day you walk in the door, Kimbel dedicates its commitment and resources to ensure you reach your career goals.

• Upon hire, PTO hours are added to your PTO account

• Health coverage: Choose either PPO or HDHP plan

• Dental and vision coverage

• Basic Life Insurance provided by Kimbel, additional voluntary life insurance policies available

• Short-term disability policy. At your one year anniversary Kimbel automatically enrolls employees in the company-paid short term and long-term disability policies at no cost.

• Supplemental Accident and Critical Illness

• Secure Save Emergency Savings Fund

• 401(k) retirement plan with a match

• Seven paid holidays, two paid volunteer days per calendar year

• 2 weeks paid parental leave, 4 weeks paid birth recovery leave

• First 6 months of diapers and wipes provided by Kimbel for newborns

• For Eligible Field and Warehouse Employees, $150 Red Wing or Ariat/Crew or Cavender's Boot Voucher to purchase new boots every 2 years