Estimating Administrator

thgrp; Griffith (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

Milestone Contractors is seeking an organized administrative professional to support bid processes and customer interactions. You will prepare bid documents, assist with pre-qualification materials, and help ensure accuracy of all information.

The role involves delivering bids, attending openings, and maintaining strong supplier relationships. The ideal candidate has strong communication, teamwork, and stress management skills, with a high school diploma and a preference for some college.

Qualifications

• Must have a high school diploma or equivalent.
• Associate degree or two years of college is preferred.
• Valid driver’s license is required.
• Experience in construction or heavy highway is preferred.

Responsibilities

• Prepare bid documents and input into bid packages.
• Assist in preparation of pre-qualification documents.
• Deliver or pick up bids and attend public bid openings.
• Provide highest levels of customer service and support
• Maintain accurate information and clerical records
• Support supplier and subcontractor solicitation and shop drawings

Skills

Communication proficiency

Customer focused

Results driven

Teamwork orientation

Stress management

Education

High school diploma or equivalent

Associate degree or 2 years of college (preferred)

Valid driver's license (implied by job duties)

Job description

Build Your Career at Milestone Contractors!

Essential Functions

• Prepares bid documents
• Assists in preparation of pre-qualification documents
• Gathers all required information and inputs into bid package
• Prepares INDOT DBE solicitations
• Ensures accuracy of all information
• Delivers/picks up bids; attend public bid openings
• Develops beneficial business relationships
• Develops good working relationships with customers, suppliers and subcontractors
• Performs day-to-day administrative tasks
• Assists with quantity take-off
• Assists with job promotions
• Assists with supplier and subcontractor solicitation
• Assists with shop/structural drawings
• Communicates with internal/external customers
• Answers inquiries via phone, email or in-person
• Provides highest levels of customer service
• Types letters, memos, correspondence and transmittals
• Promotes and maintains safe work environment
• Exhibits safe work behaviors
• Wears all prescribed PPE
• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.

Education Qualifications

• Required High School or Equivalent
• Preferred Associate's Degree or two years of college

Experience Qualifications

• Preferred Construction or heavy highway experience preferred

Skills and Abilities

• Communication Proficiency
• Customer/Client Focused
• Results Driven
• Teamwork Orientation
• Stress management/composure

Licenses and Certifications

• Valid drivers license required

Working Conditions/Physical Demands

• Clerical office environment
• Indoor lab conditions that include standard office equipment such as computers, photocopier, phone, filing cabinets, fax machines, cubicles
• Sits at a desk regularly
• Looks at a computer screen 8 hours a day
• Performs data entry, alpha and 10-key numeric, on a keyboard
• Uses copy/fax to scan documents
• Drives a motor vehicle
• May lift or move up to 10lbs
• Regular travel to job sites, customer sites, and corporate offices around the state is required; mostly day trips, but some overnight travel

About Milestone Contractors

Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https://www.milestonelp.com/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.