Estate & Trusts Legal Assistant

Woods Oviatt Gilman LLP; Buffalo (NY); On-site; USD 28,000 - 41,000; Full time

Job summary

Woods Oviatt Gilman LLP is seeking a highly organized Legal Assistant for the Trusts & Estates department in Buffalo, NY. The role focuses on providing administrative support to attorneys and maintaining efficient workflows within a full-time schedule.

Responsibilities include preparing estate planning documents, managing calendars, e-filing, and coordinating meetings and client communications. Notary and document security familiarity are preferred; experience with NetDocuments is a plus.

Qualifications

• 1–3 years of prior law firm admin assistant experience preferred.
• Familiarity with document security protocols and best practices.
• Proficiency with NetDocuments or similar document management system.
• Strong typing, organizational and communication skills.

Responsibilities

• Assist attorneys in Trusts & Estates with calendar management and document preparation.
• Prepare and proofread estate planning documents (wills, powers of attorney, trusts).
• Manage e-filing for attorneys and paralegals; coordinate with court filings as needed.
• Coordinate meetings, travel, and client communications; ensure timely document handling.

Tools

Kofax

Microsoft Teams

Microsoft Office Suite

Job description

Woods Oviatt Gilman LLP is seeking a highly organized Legal Assistant for the Trusts & Estates department in Buffalo, NY. The role focuses on providing administrative support to attorneys and maintaining efficient workflows within a full-time schedule.

Responsibilities include preparing estate planning documents, managing calendars, e-filing, and coordinating meetings and client communications. Notary and document security familiarity are preferred; experience with NetDocuments is a plus.