Estate & Trusts Legal Assistant

ADP, Inc.; Buffalo (NY); On-site; USD 28,000 - 41,000; Full time

Job summary

Woods Oviatt Gilman LLP is seeking a highly organized Legal Assistant to join the Trusts & Estate Department in Buffalo, NY. The role provides administrative support to attorneys and helps ensure smooth workflow in a legal practice.

Responsibilities include document preparation (wills, powers of attorney, living wills, trusts), calendar management, e-filing, client service, file management, and coordination with trustees, beneficiaries, and advisors.

Qualifications

• 1-3 years of prior law firm admin experience preferred.
• Knowledge of Kofax, MS Teams, and MS Office (Outlook, Word, Excel, PowerPoint).
• Strong typing, organizational, and administrative skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize workload and manage multiple tasks.
• Team player who uses firm resources effectively.
• Maintain confidentiality with attorneys and staff.

Responsibilities

• Prepare and maintain documents such as wills and powers of attorney.
• Support attorneys and review calendars for meetings.
• Manage E-Filing for Attorneys and Paralegals.
• Coordinate appointments, meetings, travel, and teleconferences.
• Maintain trust files with annual accountings and tax documents.
• Provide client service by phone and in person.
• Use case management system for electronic data management.
• Open and close client files and ensure secure document storage.

Skills

Typing

Organizational

Communication

Team player

Tools

Kofax

Microsoft Teams

Microsoft Office

Job description

Woods Oviatt Gilman LLP is seeking a highly organized Legal Assistant to join the Trusts & Estate Department in Buffalo, NY. The role provides administrative support to attorneys and helps ensure smooth workflow in a legal practice.

Responsibilities include document preparation (wills, powers of attorney, living wills, trusts), calendar management, e-filing, client service, file management, and coordination with trustees, beneficiaries, and advisors.