Estate Planning Specialist

Great Waters Financial, LLC; Saint Paul (MN); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with employer match

Health Savings Account (HSA)

Life Insurance

AD&D coverage

Long-Term Disability insurance

Free Estate Plan through Great Waters

Annual wellness stipend

Vacation time and paid holidays

Job summary

Great Waters Financial, LLC is seeking an Estate Specialist to guide clients through the estate planning process, coordinating meetings, documents, and communication between clients, advisors, and partners.

This in-office, client-facing role requires outstanding organizational skills, CRM proficiency, and the ability to manage multiple cases with deadlines; Notary Public appointment is required.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational, decision-making and time management.
• Proficiency with CRM platforms and office productivity tools.
• Ability to manage multiple clients and projects simultaneously while meeting deadlines.
• Notary Public Appointment is required.

Responsibilities

• Estate Planning Meeting Facilitation: Guide clients through Discovery, Delivery, and Funding.
• Paperwork & Offering Coordination: Prepare paperwork and coordinate meetings and signatures.
• Maintain communication with internal teams and external partners to ensure timelines.
• Attend estate planning workshops and assist attendees with next steps and consultations.

Skills

Communication

Organization

Client management

Notary Public

Tools

CRM software

Office tools

Job description

Description

The Estate Specialist at Great Waters Financial plays a pivotal role in ensuring a seamless and supportive experience for clients navigating the estate planning process. This role serves as a key liaison between clients, advisors, and estate planning platforms and partners—managing communications, coordinating meetings, and facilitating all logistical and administrative aspects of estate planning from initial connection through delivery and funding.

The ideal candidate is highly organized, customer-focused, and adept at managing multiple moving parts with precision and care.

Responsibilities

Estate Planning Meeting Facilitation

• Guide clients through the estate planning process: Discovery, Delivery, and Funding.
• Facilitate the Delivery and Funding process for estate customers.
• Identify and handoff opportunities for the onboarding team to bring qualified Estate Customers through AYR (Architecting Your Retirement).

Paperwork & Offering Coordination

• Prepare all necessary paperwork, documentation, and materials for estate meetings. Ensuring all forms are accurate, complete, and ready for presentation or signature.
• Coordinate logistics and scheduling for all estate-related meetings.
• Maintain communication with internal team members and external estate planning partners to ensure timelines and expectations are met.
• Act as the central point of contact for Estate Plan Customers.

Client Events & Prospecting Workshops

• Attend estate planning workshops and educational events
• Assist attendees with next steps, answering preliminary questions, and gathering relevant information.
• Manage follow-up from workshop participants to schedule consultations.

Requirements

• Excellent written and verbal communication skills. Strong organizational, decision-making and time management skills.
• Proficiency in using CRM platforms and office productivity tools.
• Ability to manage multiple clients and projects simultaneously while meeting deadlines.
• A client-first mindset with a proactive, solution-oriented approach.
• Notary Public Appointment

Working Expectations

• In-office Monday-Friday 9am-5pm, client facing position
• Occasional evening hours required for events/workshops.
• Travel required for attending workshops or in-person client meetings.

The salary range for this role is $55,000.00 - $70,000.00 annually. In addition, Great Waters offers employees a 401k plan with an employer matching schedule, Medical, Dental, and Vision insurance, 10 paid company Holidays, an annual wellness stipend, and paid-time off. This position is eligible for additional variable compensation, and a discretionary annual bonus driven by organization and individual performance.

Benefits Snapshot

At Great Waters, we care about supporting our employees both inside and outside of work. We offer a well-rounded benefits package designed to support your health, financial well-being, and overall quality of life.

Our benefits include:

• Medical, Dental, and Vision insurance
• A 401(k) retirement plan with an employer matching schedule
• Employer-provided Health Savings Account (HSA)
• Life Insurance and Accidental Death & Dismemberment (AD&D) coverage
• Long-Term Disability insurance
• A free Estate Plan through Great Waters services
• An annual wellness stipend to support physical and mental well-being
• Vacation Time, Sick Time, and 10 paid company holidays
• Eligibility for a discretionary annual bonus based on individual and company performance