Estate Administration Paralegal — Client-Facing Probate Expert

HireHawk Inc.; Hauppauge (NY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) retirement plan

Job summary

HireHawk Inc. in Hauppauge, New York is seeking an experienced Estate Administrator / Paralegal to join its expanding legal team. The role focuses on preparing Surrogate's Court petitions and related documents for Probate and Estate Administration.

You will work closely with attorneys and maintain direct client contact throughout the estate administration process, with opportunities to deepen expertise across Elder Law, Estate Planning, and guardianship matters.

Qualifications

• Hands-on experience with Probate and Estate Administration (primary qualification).
• Experience preparing Surrogate's Court petitions or related Probate/Administration documents.
• Strong client-facing experience and ability to manage professional communication.

Responsibilities

• Prepare Surrogate's Court petitions and supporting documents for Probate/Estate Administration.
• Move estate matters from intake through court filings and ongoing administration.
• Maintain frequent, professional communication with clients during estate administration.
• Support attorneys in Estate Administration, Estate Planning and Elder Law matters.
• Prepare wills, trusts, powers of attorney, health care proxies, and related documents.
• Assist with guardianship applications and related filings.
• Maintain organized case files, tracking deadlines and outstanding information.
• Communicate effectively with attorneys, clients, courts, and other parties.

Skills

Probate & Estate Administration

Client communication

Attention to detail

Microsoft Office

Time management

Legal document drafting

Tools

HotDocs

Time Matters

Job description

HireHawk Inc. in Hauppauge, New York is seeking an experienced Estate Administrator / Paralegal to join its expanding legal team. The role focuses on preparing Surrogate's Court petitions and related documents for Probate and Estate Administration.

You will work closely with attorneys and maintain direct client contact throughout the estate administration process, with opportunities to deepen expertise across Elder Law, Estate Planning, and guardianship matters.