Estate Administration Paralegal — Probate & Elder Law

HireHawk; Hauppauge (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) retirement plan

Job summary

HireHawk seeks an experienced Estate Administrator / Paralegal in Hauppauge, NY to prepare Surrogate's Court petitions and related documents for Probate and Estate Administration. You will work closely with attorneys and maintain direct client contact throughout the process.

The role focuses on independently managing detailed legal tasks, with opportunities to deepen expertise in Estate Administration, Estate Planning, Elder Law, and guardianship matters as the practice grows.

Qualifications

• Hands-on experience with Probate and Estate Administration.
• Experience preparing Surrogate's Court petitions and related Probate or Administration documents.
• Strong client-facing experience and ability to manage frequent client communication professionally.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare Surrogate's Court petitions and supporting documents for Probate and Estate Administration matters.
• Help move estate matters from intake through court filings and ongoing administration.
• Maintain frequent, professional communication with clients throughout the estate administration process.
• Support attorneys handling Estate Administration, Estate Planning, and Elder Law matters.
• Prepare and assist with wills, trusts, powers of attorney, health care proxies, and related estate planning documents.
• Prepare additional Surrogate's Court petitions and supporting legal documentation as needed.
• Assist with guardianship applications and related filings.
• Maintain accurate, organized case files while tracking documents, deadlines, and information.
• Communicate with attorneys, clients, courts, and other parties involved in active matters.
• Identify missing information or documentation issues early and help resolve them.

Skills

Estate Administration experience

Paralegal experience

Client-facing communication

Attention to detail

Time management

Legal documentation drafting

Tools

HotDocs

Time Matters

Job description

HireHawk seeks an experienced Estate Administrator / Paralegal in Hauppauge, NY to prepare Surrogate's Court petitions and related documents for Probate and Estate Administration. You will work closely with attorneys and maintain direct client contact throughout the process.

The role focuses on independently managing detailed legal tasks, with opportunities to deepen expertise in Estate Administration, Estate Planning, Elder Law, and guardianship matters as the practice grows.