ESS Operations Specialist - OTC

Flowers Bakeries; Thomasville (GA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Growth opportunities

Paid vacation & parental leave

Job summary

Flowers Foods, Inc. in the United States is seeking an Enterprise Shared Services Operations Specialist to support the Order-to-Cash and Order Management processes.

You will handle order entry, maintenance, and inquiries, coordinating with cross-functional teams to ensure accurate, timely fulfillment in a high-volume environment. The role emphasizes transactional accuracy, data integrity, and adherence to internal controls while contributing to service delivery and process improvements within

Qualifications

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience considered.

Responsibilities

• Process customer orders accurately and timely in accordance with company policies and established procedures.
• Review customer orders for completeness, pricing accuracy, delivery requirements, and supporting documentation prior to processing.
• Monitor order management workflows and resolve routine order, inventory, shipping, and customer service exceptions.
• Support Order-to-Cash activities including order entry, order maintenance, customer account support, and transaction processing.
• Perform MRP-related transactional activities, including material availability review, order confirmations, and coordination with Supply Chain and Operations functions.
• Coordinate with Customer Service, Sales, Planning, Manufacturing, Logistics, and Distribution teams to ensure timely order fulfillment.
• Respond to customer and internal inquiries related to order status, product availability, delivery schedules, and transactional issues.
• Maintain organized and audit-ready electronic and physical records.

Skills

Order-to-Cash

Customer Service

Order Management

Supply Chain

Shared Services

Master Data

Education

High School Diploma or GED

Associate degree in Accounting, Finance, Business Administration, or a related field

Tools

SAP

Oracle

Job description

FRESH. FORWARD. FLOWERS.

Flowers Foods, Inc. (NYSE:FLO) is not just about baking; it's about crafting moments of joy with every delicious bite. With 2024 sales of $5.1 billion, and as one of the leading producers of packaged bakery goods in the United States, Flowers Foods brings passion to the table. From the wholesome goodness of Nature's Own and Wonder to the bold and artisanal flavors of Dave's Killer Bread, the rustic goodness of Canyon Bakehouse, and the sweet delights of Tastykake, each product is a celebration of taste and quality. Beyond the oven, Flowers Foods fosters a culture that values and reflectsHonesty & Integrity, Respect & Inclusion, Sustainability, Passion, and Humility.With a commitment to innovation and a recipe for success, Flowers Foods is more than a bakery - it's a delightful journey into the heart of flavor and community.

Full-time employees are offered the following benefits

• Comprehensive health and medical benefits
• 401(k) Retirement savings plan
• Professional growth and leadership training
• Paid vacation, holidays, and parental leave

Benefits may vary depending on your work location.

Bringing Home the Dough

The Enterprise Shared Services Operations Specialist performs transactional activities that support the accurate and timely execution of the Order-to-Cash (O2C) process and Order Management operations. Responsibilities include customer order entry and maintenance, customer inquiry resolution, order monitoring, MRP-related transaction support, master data maintenance, records management, process improvements, and compliance with established policies, procedures, and internal controls. The role focuses on executional excellence, customer service, accuracy, productivity, and service delivery within the Shared Services organization.

Rising to the Challenge: Position Responsibilities

• Process customer orders accurately and timely in accordance with company policies and established procedures.
• Review customer orders for completeness, pricing accuracy, delivery requirements, and supporting documentation prior to processing.
• Monitor order management workflows and resolve routine order, inventory, shipping, and customer service exceptions.
• Support Order-to-Cash activities including order entry, order maintenance, customer account support, and transaction processing.
• Perform MRP-related transactional activities, including material availability review, order confirmations, and coordination with Supply Chain and Operations functions.
• Coordinate with Customer Service, Sales, Planning, Manufacturing, Logistics, and Distribution teams to ensure timely order fulfillment.
• Respond to customer and internal inquiries related to order status, product availability, delivery schedules, and transactional issues.
• Maintain customer, product, and order master data in accordance with established controls and approval requirements.
• Monitor open orders and proactively identify potential service, inventory, or fulfillment issues.
• Maintain organized and audit-ready electronic and physical records.
• Support month-end, reporting, audit, compliance, and customer service performance activities.
• Adhere to internal controls, segregation-of-duty requirements, and company policies designed to safeguard company assets.
• Identify operational issues and elevate non-routine matters to leadership as appropriate.
• Utilize ERP, order management, MRP, workflow, and Microsoft Office applications to support daily operations and productivity goals.
• Review OTC/OM processes and identify items for improvement.
• Support testing for system updates and modifications.
• *Performance of other duties which are deemed by management to be an integral part of the job, including but not limited to fulfillment of work schedules, adherence to attendance policies, and other applicable operating rules, policies and procedures.

Knead to Know: Preferred Qualifications

• 1-3 years of experience in Order-to-Cash, Customer Service, Order Management, Supply Chain, Shared Services, Master Data, or related operational environments.
• Experience processing customer orders in a high-volume environment.
• Experience using ERP systems such as SAP, Oracle, or similar business applications.
• Experience supporting Order Management, Customer Service, MRP, Planning, Inventory Management, or Supply Chain processes preferred.
• Experience working with workflow management systems and transaction-based business processes preferred.
• Knowledge of order fulfillment, inventory management, customer account maintenance, or supply chain operations preferred.

Additional Ingredients: Essential Job Requirements

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience considered.

Salary Range- $44,000 - $50,000

Flowers is an Equal Opportunity Employer. Flowers encourages all qualified candidates to apply, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, disability status, or people of any other characteristic protected by state or federal law. The job description above outlines the general nature and level of work expected from employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications for this position. Equivalent combination of education, experience, and skills may supplement above minimum job requirements.