ESS Operations Specialist - A/P

Flowers Baking Co. Newton, LLC; Thomasville (GA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Comprehensive health and medical benefi

401(k) Retirement savings plan

Professional growth and leadership培训

Paid vacation, holidays, and parental

Job summary

Flowers Foods, Inc. is seeking an Enterprise Shared Services Operations Specialist to manage transactional AP activities, vendor inquiries, and records in a high‑volume environment.

Responsibilities include processing invoices, scanning and indexing documents, supporting ACH and wire payments, and ensuring compliance with internal controls. We offer a competitive salary, comprehensive benefits, 401(k) retirement plan, paid vacation and holidays, plus professional growth and leadership training

Qualifications

• 1-3 years of experience in Accounts Payable or shared services.
• Experience processing invoices in a high-volume environment.
• Experience with document imaging, workflow management, or electronic document management systems preferred.
• Experience using ERP systems such as SAP, Oracle, or similar financial applications preferred.

Responsibilities

• Process supplier invoices accurately and timely in accordance with company policies and established procedures.
• Scan, index, validate, and maintain electronic AP documents and records within document management and workflow systems.
• Review invoices for required approvals, supporting documentation, and data accuracy prior to processing.
• Support ACH, check, wire, and other payment processing activities to ensure timely execution of outbound cash disbursements.
• Monitor workflow queues and resolve routine invoices, payment, and document exceptions.
• Respond to vendor and internal customer inquiries related to invoice status, payment status, and AP transactions.
• Assist with vendor master data maintenance in accordance with established controls and approval requirements.
• Maintain organized and audit‑ready electronic and physical records.
• Support month‑end, audit, compliance, and reporting activities by providing requested documentation and transaction support.
• Adhere to internal controls, segregation‑of‑duty requirements, and company policies designed to safeguard company assets.
• Identify operational issues and escalated non‑routine matters to leadership as appropriate.
• Utilize ERP, workflow, imaging, and Microsoft Office applications to support daily operations and productivity goals.
• Process supplier invoices accurately and timely in accordance with company policies and established procedures.

Skills

Accounts Payable

ERP experience

Education

High School Diploma or GED

Associate degree in Accounting/Finance/Business Administration

Tools

SAP

Oracle

Document imaging systems

Job description

FRESH. FORWARD. FLOWERS.

Flowers Foods, Inc. (NYSE:FLO) is not just about baking; it's about crafting moments of joy with every delicious bite. With 2024 sales of $5.1 billion, and as one of the leading producers of packaged bakery goods in the United States, Flowers Foods brings passion to the table. From the wholesome goodness of Nature's Own and Wonder to the bold and artisanal flavors of Dave's Killer Bread, the rustic goodness of Canyon Bakehouse, and the sweet delights of Tastykake, each product is a celebration of taste and quality. Beyond the oven, Flowers Foods fosters a culture that values and reflectsHonesty & Integrity, Respect & Inclusion, Sustainability, Passion, and Humility.With a commitment to innovation and a recipe for success, Flowers Foods is more than a bakery – it's a delightful journey into the heart of flavor and community.

Full-time employees are offered the following benefits:

• Comprehensive health and medical benefits
• 401(k) Retirement savings plan
• Professional growth and leadership training
• Paid vacation, holidays, and parental leave

Benefits may vary depending on your work location.

Bringing Home the Dough

The Enterprise Shared Services Operations Specialist performs transactional activities that support the accurate and timely disbursement of company funds. Responsibilities relate to invoice processing, document scanning and imaging, payment support, vendor inquiry resolution, records management, and compliance with established policies, procedures, and internal controls. The role focuses on executional excellence, service delivery, accuracy, and productivity within the Shared Services organization.

Rising to the Challenge: Position Responsibilities

• Process supplier invoices accurately and timely in accordance with company policies and established procedures.
• Scan, index, validate, and maintain electronic AP documents and records within document management and workflow systems.
• Review invoices for required approvals, supporting documentation, and data accuracy prior to processing.
• Support ACH, check, wire, and other payment processing activities to ensure timely execution of outbound cash disbursements.
• Monitor workflow queues and resolve routine invoices, payment, and document exceptions.
• Respond to vendor and internal customer inquiries related to invoice status, payment status, and AP transactions.
• Assist with vendor master data maintenance in accordance with established controls and approval requirements.
• Maintain organized and audit‑ready electronic and physical records.
• Support month‑end, audit, compliance, and reporting activities by providing requested documentation and transaction support.
• Adhere to internal controls, segregation‑of‑duty requirements, and company policies designed to safeguard company assets.
• Identify operational issues and escalated non‑routine matters to leadership as appropriate.
• Utilize ERP, workflow, imaging, and Microsoft Office applications to support daily operations and productivity goals.
• Process supplier invoices accurately and timely in accordance with company policies and established procedures.
• Performance of other duties which are deemed by management to be an integral part of the job, including but not limited to fulfillment of work schedules, adherence to attendance policies, and other applicable operating rules, policies and procedures.

Knead to Know: Preferred Qualifications

• 1-3 years of experience in Accounts Payable, Shared Services, transaction processing, payment operations, or a related financial operations environment.
• Experience processing invoices in a high‑volume environment.
• Experience with document imaging, workflow management, or electronic document management systems preferred.
• Experience using ERP systems such as SAP, Oracle, or similar financial applications preferred.

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience considered.

Salary Range- $44,000 - $50,000

We offer a competitive salary and an excellent total rewards package. Interested job seekers who successfully complete the series of pre‑screening questions and who appear to possess the basic qualifications for this position may be contacted for a telephone interview.

EEO Statement

Flowers is an Equal Opportunity Employer. Flowers encourages all qualified candidates to apply, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, disability status, or people of any other characteristic protected by state or federal law. The job description above outlines the general nature and level of work expected from employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications for this position. Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

If you need assistance with submitting your resume due to a medical condition or disability, please send an e‑mail to Courtney Rehn at [e-mail] or(1) 229 4211195.

Job Segment: Accounts Payable, Operations Manager, ERP, Document Management, Records Management, Finance, Operations, Technology, Records

Flowers Foods' diverse work force of talented, dedicated employees is one of the company's most valuable assets. Flowers Foods provides excellent career opportunities and training in production, management, sales, and other areas. We provide competitive salaries and benefits and a pleasant working environment. Each Flowers bakery and sales company is an independent subsidiary and handles its own hiring through its human resources department. Equal Opportunity Employer/Veterans/Disability.