ESH Administrative Specialist - Active Clearance Required

Lawrence Livermore National Laboratory; Livermore (CA); Hybrid; USD 52,000 - 63,000; Full time

Job summary

Lawrence Livermore National Laboratory (LLNL) is seeking an Administrative Specialist IV to support the Packaging and Transportation Safety Functional Area (PTSFA). This role involves complex administrative duties, document preparation, and coordination of travel, onboarding, and training.

Hybrid work options may apply in this fast-paced environment within the ESH Directorate. You will manage multiple priorities, ensure compliance, and communicate with stakeholders at various levels while

Qualifications

• Active DOE Q-level clearance required.
• Advanced administrative experience with high attention to detail and accuracy.
• Experience managing a high volume of tasks using MS Office tools.
• Strong organizational skills with ability to handle multiple priorities.
• Effective communication and interpersonal skills across levels.

Responsibilities

• Serve as an administrative partner to management across the LLNL organization.
• Draft, review, and format professional documents and presentations.
• Coordinate scheduling, travel, onboarding, training, and certifications.
• Track due dates, approvals, and action items for PTSFA operations.
• Support meetings, forums, and briefings; maintain records and procedures.
• Collaborate with diverse teams and external stakeholders.

Skills

Advanced administrative skills

MS Excel

MS Teams

MS Planner

Document management

Editing and proofreading

Time management

Stakeholder communication

Tools

MS Excel

MS Teams

MS Planner

Adobe Acrobat Pro

Job description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have an opening for an Administrative Specialist IV to support the Packaging and Transportation Safety Functional Area (PTSFA). You will perform a full range of advanced and complex administrative assignments in a fast-paced environment that may have frequent interruptions and conflicting priorities. This position is in the Environmental Safety & Health (ESH) Directorate, within the Operations & Business Principal Directorate.

Depending on your assignment, this position may offer a hybrid schedule, blending in-person and virtual presence. You may have the flexibility to work from home one or more days per week.

You will

• Serve as a key administrative partner to management, coordinating activities and communicating with stakeholders across multiple levels of the Laboratory and external organizations.
• Act as a knowledgeable resource on institutional, directorate, and organizational policies and procedures.
• Draft and prepare professional correspondence, reports, and presentations; review, proofread, and edit regulatory or operational documents for clarity, accuracy, and formatting; compile complex information into clear charts, summaries, and briefings.
• Coordinate a wide range of personnel and operational activities, including visitor coordination, timekeeping, onboarding, travel, training, property custodianship, and purchase requests for fees and permits.
• Independently assess inquiries and requests, prioritize actions, and ensure timely follow-through and resolution.
• Manage and coordinate, including tracking due dates, a variety of memos for operational staff, permit renewals associated with explosives packaging and transportation (P&T), and special projects as identified by PTSFA Manager.
• Coordinate, track and support training requirements for PTSFA staff related to PTSFA Working Group meetings and minutes and ensure document reviews are completed on time for all PTSFA procedures.
• Support PTSFA Manager and staff; including but not limited to scheduling shipper/motor carrier qualification courses, forums/JOWOGs and P&T subject matter expert briefings.
• Contribute to collaborative team environment and support additional administrative needs as needed.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance.
• Advanced administrative experience with accurate keyboarding, professional command of grammar, proficient editing skills, and a high-level of attention to detail, accuracy, and follow-through.
• Advanced experience managing and tracking a high volume of tasks and documents using tools such as MS Excel, MS Teams, and/or MS Planner.
• Advanced organizational skills and the ability to work with minimal supervision while managing multiple priorities, deadlines, and frequent interruptions.
• Advanced communication and interpersonal skills, with the ability to interact effectively with a diverse workforce and all levels of management.
• Advanced computer proficiency with the Microsoft Office Suite, and other computer applications such as MS Teams, MS Planner, MS Excel and Adobe Acrobat Pro, and the ability to quickly learn new systems/applications.
• Demonstrated ability to exercise a questioning attitude, with the confidence to ask questions, seek clarification, and raise potential issues or inconsistencies in a professional and constructive manner to ensure accuracy and compliance.
• Demonstrated problem-solving and decision-making skills, including the ability to anticipate issues and recommend practical administrative solutions.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive business or personnel information.
• Proven ability to work effectively both independently and as part of a team.

Qualifications We Desire

• Demonstrated interest or experience in process improvement, with the ability to identify opportunities to streamline administrative workflows, improve efficiency, and support continuous improvement efforts.
• Experience with MS Power Automate or similar workflow automation tools, including creating or supporting automated processes that improve tracking, notifications, or document management.
• Experience with TIME, LTRAIN, ePay, and other LLNL specific applications.
• Understanding of PTSFA operations, including driver safety, Department of Transportation regulatory guidelines, Federal Motor Carrier Safety Administration compliance requirements, and applicable packaging and transportation policies and procedures.

Pay Range: $38.03 - $45.63 Hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values- visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.