ERP Security Lead

UC San Francisco (UCSF); San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

UC San Francisco (UCSF) is seeking an ERP Security Administrator to manage day-to-day security maintenance for Cloud ERP Financials and UCPath. The role requires reviewing access, conducting security audits, and driving improvements in cloud application security.

You will work with development and DBA teams, document procedures, and train backups while coordinating security for new modules, upgrades, and disaster recovery testing. Strong analytical and communication skills are essential.

Qualifications

• BS degree in Computer Science, Engineering, Math or related field, or equivalent experience.
• 3+ years of related experience.
• 5+ years of experience in a large organization with similar scope.
• Experience in Helpdesk, Analyst roles, or security administration.
• Excellent analytical, problem-solving, organizational and communication skills.
• Hands-on SQL experience or SQL query tooling.
• Ability to document technical problems clearly and work independently or in a team.

Responsibilities

• Manage day-to-day security maintenance for Cloud ERP Financial and UCPath.
• Perform security reviews, audits, and access provisioning per job responsibilities.
• Standardize security practices for new modules and upgrades; identify gaps and improvements.
• Coordinate security testing for new modules and vendor releases.
• Document setup and maintenance procedures; provide training to backups.
• Assist Access Administrators/Requestors with security-related questions.
• Participate in ERP rollouts, upgrades, and disaster recovery testing.

Skills

SQL

Security administration

Cloud ERP security

Access control

Documentation

Education

BS in Computer Science/Engineering or related field

Tools

ServiceNow

UCPath security module

Job description

Applies advanced IT professional concepts and campus / medical center / OP objectives to resolve highly complex issues in one or more IT areas of specialization, where analysis of situations or data requires an in-depth evaluation of variable factors. Recommends and may select methods, techniques, and evaluation criteria to obtain results.

Under the direction of the ERP Technical Manager, ERP Security Administrator will be responsible for planning, implementing and coordinating all aspects of application security administration support for Cloud ERP system, UCPath and the implementation of security for new Cloud ERP modules and bolt-on applications.

The position is responsible for monitoring system access, conducting security reviews, and supporting compliance with internal policies and regulatory requirements. It includes performing audits, investigating access issues, responding to security incidents, and driving continuous improvements in cloud application security through standardization, documentation, and adherence to best practices.

The Security Administrator will work closely with the development team to identify trends, potential system problems and resolutions, assessing business requirements, providing on-going user audits across systems, troubleshooting system defects, conducting testing, and maintaining system configurations related to application security as required.

Must be flexible to handle multiple work assignments, changing priorities, and meet deadlines. The ERP Security Administrator must also possess excellent analytical and problem-solving skills; good communication, presentation and project management skills.

Department Overview

IT Financial Systems provides application and technical support for central administrative systems. The Cloud ERP Financial Applications consists of Fund Management (General Ledger and Asset Management), Procure to Pay (Accounts Payable, Purchasing and eProcurement) and Research Administration (Accounts Receivables, Billing, Project Costing, Grants, Contract) modules. IT Financial System supports the integration between UCSF and UCPath, UC systemwide HCM and Payroll System.

This position will be responsible for Manage the day to day security maintenance

This position will be responsible for

• Managing the day to day security maintenance including
  • Creation and maintenance of user ID profiles for Cloud ERP and UCpath in a timely manner
  • Creation and maintenance of I Role based access control in Cloud ERP Financial System
• Perform regular security review to identify separated employees, audit segregation of duties and system access to ensure access are appropriate based on Job responsibilities.

Standardize Cloud ERP security with new module or upgrades by conducting extensive analysis to identify any compatibility issues.

• Assist in identifying gaps in security administration processes and procedures and recommend improvement, optimization and automation.

Participate in Security testing for new modules and Cloud ERP upgrades & vendor releases.

• Document Security setup and maintenance procedures including detailed step by step instructions.
• Provide training to Security Administration backup person on the security procedures and policies.
• Provide assistance to Access Administrators/Requestors on security questions related to Cloud ERP Financial System and UCPath.
• Actively participate in the rollouts relates to Cloud ERP Financial System, UCPath upgrades and disaster recovery testing.
• Other security administration duties as assigned.

Software release coordination (Cloud ERP Financial, PeopleSoft Applications)

• Validate ServiceNow Ticket Migration Readiness – to ensure every Enhancement/Change Ticket that is approved to go into production conform to the release control procedure.
• Coordinate with developers for ServiceNow Ticket migration related developer tasks.
• Stage development objects prior to handing off to Cloud ERP Administrator for migration to production.
• Issue Migration Request to the Campus Change-L.
• Coordinate with PS Admin for ServiceNow Ticket migration related DBA tasks.
• Coordinate with Production Service Batch Team for ServiceNow Ticket migration related Production Services tasks.
• Update ServiceNow Ticket Migration Status.
• Issue On and Off Cycle Release Notes to stakeholders.
• Attend Change Advisory Board meetings and inform Cloud ERP team on Changes tickets that could potentially impact Cloud ERP Systems and UCPath.

Required Qualifications

• BSA/BS Degree: Computer Science, Engineering, Math, Business degree in related area and/or equivalent experience/training.
• Minimum 3+ years of related experience.
• 5 + years of experience in an organization comparable to UCSF in terms of budget size, complexity, and scope of operation.
• Experience in Helpdesk, Functional/Business Analyst.
• Excellent analytical, problem-solving, organizational, and communication skills.
• Demonstrated ability in learning new technology.
• Hands‑on experience in writing SQL or using SQL query tools.
• Demonstrated ability to write clearly and effectively document technical problems and their solutions.
• Demonstrated ability to handle multiple projects.
• Self‑starter who can work independently and as part of a team. Must be a team player.

Preferred Qualifications

• Experience working with trouble ticketing systems such as ServiceNow, is a plus.
• Experience working with Cloud ERP Financial, HCM or other enterprise business application is a plus.
• ERP Security Administration expertise is desirable but not required. Preferably with Cloud ERP applications.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html