Equipment Rental Coordinator

ACCIONA; Georgia; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

ACCIONA Construction USA is seeking an Equipment Rental Coordinator to support the SR400 project in Atlanta, GA. You will manage vendor rental orders, confirm availability, coordinate delivery and return, and maintain accurate on-rent and off-rent records while controlling costs through rate analysis.

Your role includes reviewing rental agreements for terms and insurance, coordinating monthly billing to the correct cost codes, and communicating with yard, transportation and field teams to ensure

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in equipment rental, procurement, logistics, or administrative support, preferably in construction.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Intermediate level of Microsoft Office (especially Excel)

Responsibilities

• Receive, review, and track rental equipment orders from the project team, and confirm availability with vendors.
• Coordinate the delivery, pick-up, and return of rented equipment, and make sure the on-rent and off-rent dates are correct.
• Call equipment on-rent and off-rent on time to avoid extra charges, and keep accurate records of all rented units.
• Compare rental rates between vendors and support cost control through rate analysis and budget awareness.
• Prepare and review rental agreements, and check that the terms, rates, and insurance requirements are correct.
• Manage the monthly billing of rental equipment to the project, and make sure each cost is allocated to the correct cost code.
• Review rental invoices, resolve discrepancies with vendors and accounting, and approve invoices for payment.
• Coordinate logistics of equipment movement with the yard, transportation, and the field, giving prompt support to jobsite needs.
• Monitor equipment utilization and communicate to management when units are no longer needed or when additional equipment is required.
• Maintain accurate inventory records of all rented machines and attachments across the project.

Skills

Equipment rental experience

Organizational skills

Time management

Communication skills

Excel proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.

ACCIONA Construction USA, part of the SR 400 Peach Partners consortium, have been awarded the contract to design and construct the SR 400 Express Lanes project in Atlanta, Georgia. This $4.6 billion project, awarded by the Georgia Department of Transportation (GDOT), is a key public-private partnership aimed at addressing congestion on a major highway in the Atlanta metropolitan area.

The Equipment Rental Coordinator manages the rental process of equipment from external vendors for the SR400 project. This role makes sure the project has the right equipment available on time, controls the on-rent and off-rent status of each unit, compares rates to control costs, and coordinates the monthly billing of rental equipment to the correct project cost codes.

Job Description

• Receive, review, and track rental equipment orders from the project team, and confirm availability with vendors.
• Coordinate the delivery, pick-up, and return of rented equipment, and make sure the on-rent and off-rent dates are correct.
• Call equipment on-rent and off-rent on time to avoid extra charges, and keep accurate records of all rented units.
• Compare rental rates between vendors and support cost control through rate analysis and budget awareness.
• Prepare and review rental agreements, and check that the terms, rates, and insurance requirements are correct.
• Manage the monthly billing of rental equipment to the project, and make sure each cost is allocated to the correct cost code.
• Review rental invoices, resolve discrepancies with vendors and accounting, and approve invoices for payment.
• Coordinate logistics of equipment movement with the yard, transportation, and the field, giving prompt support to jobsite needs.
• Monitor equipment utilization and communicate to management when units are no longer needed or when additional equipment is required.
• Maintain accurate inventory records of all rented machines and attachments across the project.

Required Skills And Competencies

• High school diploma or equivalent.
• 2+ years of experience in equipment rental, procurement, logistics, or administrative support, preferably in construction.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Intermediate level of Microsoft Office (especially Excel)

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.