Equipment Operations Coordinator

JE Dunn; Omaha (NE); On-site; USD 52,000 - 68,000; Full time

Job summary

JE Dunn is seeking an Equipment Operations Coordinator to support equipment operations, data entry, and billing in our rental and construction supply workflow. You will interact with internal and external customers and vendors to provide pricing, availability, and specs on equipment and inventory.

This role involves order processing, basic warehouse coordination, and routine data maintenance in the ERP system, with emphasis on accuracy and timely responses.

Qualifications

• Must perform accurate data entry and processing of routine transactions.
• Strong communication through phone and email with customers and vendors.
• Proficiency in MS Office and ERP system used for rental and material orders.

Responsibilities

• Performs routine duties in purchasing, fleet/inventory counter operations, billing, and distribution.
• Performs accurate data entry for rental and material transactions in ERP.
• Responds to internal and external customers and vendors with pricing, availability, and specs.
• May handle shipping, receiving and storage of fleet materials.
• Writes Purchase Orders for inventory and job material via ERP.
• Updates logistics catalog and conducts basic equipment/inventory research.

Skills

Accuracy & timeliness

Communication

MS Office

ERP data entry

Customer service

Inventory & logistics

Team collaboration

Education

High School Diploma or GED

Tools

ERP software

Job description

Role Summary

The Equipment Operations Coordinator will provide support to equipment operations, including creating and reviewing data entry transactions, organizing and distributing goods and services, billings, utilizing data to support efficiency, in the equipment rental business. This position will be responsible for a variety of internal and external customer transactions relating to incoming equipment and material orders, fleet information and billings, data entry, and work orders. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Autonomy & Decision-Making

• Follows directions and refers all exceptions to supervisor.

Key Role Responsibilities - Core

EQUIPMENT OPERATIONS COORDINATOR FAMILY - CORE

• Performs routine duties and transactions in purchasing, fleet/inventory counter operations, billing, and distribution in support of equipment rental and construction supply business.
• Performs accurate data entry utilizing ERP software for rental and material transactions.
• Provides timely response via phone calls and emails from internal and external customers and vendors for routine information related primarily to equipment and material transactions.
• Provides customers and vendors with pricing, availability, and specification details relating to inventory and equipment questions.
• May have responsibility for shipping, receiving, and storing fleet and inventory materials.
• Organizes and consolidates incoming and outgoing equipment and inventory loads and validates transfer tickets to ensure accurate transactions.
• May provide guidance to drivers on the proper storage locations for equipment and inventory items utilizing thorough knowledge of warehouse organization.
• Participates in regularly scheduled safety meetings.
• Demonstrates fundamental understanding of the equipment rental business as it applies to company by utilizing key operational reports.
• Participates in the continuous improvement plan by identifying opportunities in the current process and voicing potential improvements.
• Provides suggestions and participates in drafting Small Win communications.
• Writes Purchase Orders as directed for inventory, equipment, and job material needs through the company ERP system.
• Provides follow up on submitted purchase orders and communicates with requestor.
• Conducts research on equipment and inventory as directed and updates information in logistics catalog.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Proficiency in MS Office
• Ability to learn the operating systems for data entry
• Ability to identify common construction materials and equipment
• Ability to provide excellent customer service through positive interaction with customers
• Basic understanding of internal equipment management tools
• Thorough knowledge of logistics operations including warehouse organization, storage of goods, traffic flow and the fulfillment process from start to finish
• Ability to build relationships and collaborate within a team, internally and externally

Education

• High School Diploma or GED (Required)
• In lieu of the above requirements, relevant experience will be considered.

Experience

• 2+ years rental, warehouse or construction materials experience (Preferred)
• Must be able to lift up to 25 pounds
• Typically travel is not required
• Normal office environment, but may be exposed to extreme conditions (hot or cold)
• Frequent activity: Standing, Walking, Sitting, Viewing Computer Screen
• Occasional activity: Bending, Climbing, Reaching above Shoulder, Pushing, Pulling

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

Reasonable Accommodations

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail]

Equal Opportunity/Affirmative Action Statement

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

Location

Nearest Major Market: Omaha
Nearest Secondary Market: Council Bluffs