Equipment Coordinator

Kokosing; Northern (KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Kokosing is seeking an Equipment Coordinator to support construction projects by tracking equipment locations and coordinating movement between projects. You will work with project teams, the trucking department, and maintenance to optimize utilization and reduce rentals.

The role requires strong communication, organization, and computer skills, with experience in Viewpoint Construction Software and Microsoft Office. Travel to sites and participation in scheduling meetings are expected.

Qualifications

• Minimum high school diploma; five years of construction industry experience preferred.
• Must have excellent communication and organizational abilities to coordinate equipment.
• Proficient computer skills and familiarity with Viewpoint Construction Software and Microsoft Office.

Responsibilities

• Track equipment locations and movements across projects to optimize utilization.
• Coordinate equipment requests with project teams and the trucking/maintenance departments.
• Attend scheduling and preconstruction meetings to align equipment needs with project timelines.
• Maintain accurate equipment schedules and monitor usage to minimize rental costs.

Skills

Communication

Organizational skills

Interpersonal skills

Customer service

Travel willingness

Computer skills

Viewpoint Construction Software

Education

High school diploma

Tools

Viewpoint Construction Software

Microsoft Office Suite

Microsoft Outlook

Job description

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.

JOB DESCRIPTION TITLE: Equipment Coordinator

FLSA STATUS: Salaried Non-Union

SUMMARY:

To provide support to construction projects within the Kokosing Group resources for equipment, processes and services. Tracking locations of equipment and coordinating the movement of equipment from project to project with an effort to improve utilization and reduce outside rentals. Also performing other duties as required in the Equipment Department.

DUTIES AND RESPONSIBILITES:

• Utilize calls, reports, jobsite visits or other methods from the project representatives to process requests for all types of equipment required to build the projects.
• Ensure appropriate equipment is provided to the projects for the application.
• Search for alternative methods to fill needs. (New technology, suggesting different ways and means for completing tasks)
• Work closely with the Trucking Department dispatcher, Maintenance personnel and project teams to ensure equipment moves are scheduled and completed timely to meet the project’s requested dates.
• Attend Weekly Scheduling Meetings and all internal Preconstruction Meetings for projects requiring the equipment you manage.
• Update and maintain Equipment Schedules as required for all projects for the equipment you manage.
• Monitor equipment utilization and work to improve it through better communication with the Field and reduction of outside rental equipment.
• Notify Support Operations Management of expected shortages or excess pieces of Equipment you manage.
• Act as a liaison between the field supervision and the maintenance division supervision to maintain the equipment.
• Monitor equipment usage weekly by comparing revenue hours to meter hours, utilizing the three-week hour meter report, to ensure equipment is billed correctly when deployed.
• Work closely with the others in the department to fill needs of equipment & materials in the most efficient manner.
• Monitor the status of equipment pieces listed as Available, Temporary Available or Down to help improve equipment utilization.
• Maintain accurate locator information for equipment locations and statuses in the computer system.

RELATIONSHIPS:

Reports to the Works Department Manager and interacts closely with Field Supervision, Department Personnel, Maintenance Supervision & Personnel and Company Management.

EDUCATION AND EXPERIENCE:

Minimum high school diploma with at least five years experience in construction industry, and must be very knowledgeable with the different pieces of heavy equipment and their capabilities.

SKILLS AND ABILITIES:

Must have excellent communication, organizational and interpersonal skills with the ability to prioritize for efficiency. Must be well tempered and outgoing, and possess the willingness to deal with work issues after work hours. Must be customer service oriented, with positive attitude, yet not afraid of confrontation. Be a self starter willing to take training in order to improve knowledge and skills. Must have competent computer skills, familiar with Microsoft Office Suite of programs and Viewpoint Construction Software applications including Microsoft Outlook. On Occasion must be willing to travel as required in order to perform job duties. Continually work to improve the processes employed to manage equipment, through alternative methods, new technology, others ideas and suggestions.

CERTIFICATES LICENSES AND REGISTRATIONS:

• Valid driver’s license and good driving record.

SAFETY POLICIES AND PRACTICES:

The Team Member in this job must be knowledgeable about the Company’s safety policies and procedures as described in the company safety manual and associate handbook. The Team Member must be knowledgeable in the safe operations of the equipment they manage, and be willing to communicate that knowledge to others. Supervise and mentor others as assigned.

WORKING CONDITIONS:

75% of job duties are performed in a temperature controlled, fluorescent-lighted environment. About 75% of the time is spent working on a computer and telephone, 25% of the time is spent working with management, other associates, vendors and in the field. Others impose 85% of the deadlines through their forecasts and scheduling, while 15% is self-imposed.

Kokosing is an equal employment opportunity/affirmative action federal and state contractor.

The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. Since 1951, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.