Equipment Coordinator

Insight Global; Fargo (ND); On-site; USD 25,000 - 34,000; Full time

Job summary

Insight Global is seeking an Equipment Rentals Coordinator to support field teams on a 6 month contract with conversion/extension. The role focuses on coordinating on-rent/off-rent activity, vendor communication, billing timelines, and general project support.

Ideal candidates will be detail-oriented, able to manage multiple timelines, comfortable with Excel, and adept at data entry and administrative tracking while maintaining clear communication with field staff and vendors.

Qualifications

• Coordinate equipment rentals with field teams and vendors.
• Communicate frequently via phone and email.
• Manage timelines and billing accuracy.
• Track basic billing/rental details for projects.

Responsibilities

• Coordinate equipment rentals with field teams and vendors
• Manage on-rent/off-rent communication
• Finalize rental details and ensure billing timelines are accurate
• Communicate frequently via phone and email
• Support project financial accuracy through basic billing/rental tracking
• Partner with field staff who are not onsite
• Help ensure equipment needs are handled accurately and efficiently

Skills

Vendor coordination

Communication

Organization

Data entry

Attention to detail

Tools

Excel

Job description

Employment Type: 6 month contract with conversion/ extension

Role Overview

This person will help coordinate equipment rentals for field teams, including on-rent/off-rent activity, vendor communication, billing timeline accuracy, and project support. This role requires strong communication, organization, and the ability to keep multiple moving pieces on track.

Day-to-Day Responsibilities

• Coordinate equipment rentals with field teams and vendors
• Manage on-rent/off-rent communication
• Finalize rental details and ensure billing timelines are accurate
• Communicate frequently via phone and email
• Support project financial accuracy through basic billing/rental tracking
• Partner with field staff who are not onsite
• Help ensure equipment needs are handled accurately and efficiently

Must-Haves

• Comfortable working with field teams and vendors
• Able to manage details and timelines
• Comfortable with Excel
• Comfortable with data entry and administrative tracking