Equipment and Facilities Asset Coordinator

Underwater Mechanix; Jacksonville (FL); In loco; USD 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid holidays

Vacation and sick pay

PPE provided by employer

Medical, dental, vision after 60 days

401k with up to 3% match

Life insurance $25,000

Short/Long term disability

Employee assistance program

Career development opportunities

Descrizione del lavoro

Underwater Mechanix seeks an Equipment and Facilities Asset Coordinator to track asset locations, repair status, and operational readiness while coordinating shop and facility maintenance needs.

The role emphasizes accurate asset records, preventive maintenance scheduling, and clear communication with Operations Management to support safe, efficient operations.

Competenze

• Minimum three years of experience in equipment coordination, maintenance planning, or related logistics.
• Proficiency with Microsoft Office Suite, especially Excel.
• Ability to plan three-week look-ahead schedules and coordinate mobilizations.
• Knowledge of heavy equipment, vessels, barges, trucks preferred.
• Strong organizational, communication, and follow-up skills.
• Valid driver's license and ability to obtain required credentials.
• High school diploma or equivalent.

Mansioni

• Coordinate equipment inspections, servicing, and repairs to ensure project readiness.
• Maintain accurate asset locations, allocations, and condition records.
• Track repairs, schedule preventive maintenance, and verify completion.
• Assist with equipment mobilization, logistics, and documentation.
• Organize shop assets, vessels, trucks, tools, and related equipment.
• Coordinate shop and facility repairs and vendor services.
• Maintain repair histories, estimates, invoices, and costs for budgeting.
• Maintain look-ahead schedules and communicate shortages or delays.
• Use Excel to produce asset trackers and readiness updates.
• Communicate with field personnel, management, vendors, and transport providers.

Conoscenze

Strong organizational

Communication skills

Attention to detail

Prioritization

Formazione

High school diploma or equivalent

Strumenti

Excel

Descrizione del lavoro

Position Summary

As the Equipment and Facilities Asset Coordinator at UMX, you will track equipment locations, repair status, and operational readiness while coordinating shop and facility maintenance needs. This role maintains accurate asset records, schedules repairs and preventive maintenance, coordinates service vendors, and communicates equipment availability to Operations Management. The ideal candidate will demonstrate strong organizational, computer, and communication skills, attention to detail, and the ability to prioritize maintenance needs to support safe, efficient operations.

Essential Duties and Responsibilities

• Equipment and Job Readiness: Coordinate equipment inspections, servicing, and repairs to ensure assets are ready for scheduled project needs.
• Asset Tracking and Allocation: Maintain accurate records of equipment locations, assignments, availability, and condition; coordinate allocation with Operations and Project Managers.
• Repair and Maintenance Coordination: Track repair needs, schedule preventive maintenance, coordinate service vendors, and verify completion before returning equipment to service.
• Mobilization and Logistics: Assist with equipment loadouts, transportation, deliveries, and returns; verify required equipment and supporting documentation are accounted for.
• Shop and Asset Organization: Coordinate the organization, storage, upkeep, and inventory of shop equipment, vessels, barges, trucks, tools, and related assets.
• Facilities Maintenance: Coordinate shop and facility repairs, routine maintenance, and vendor services; track outstanding issues through completion.
• Cost and Budget Tracking: Maintain repair histories, estimates, invoices, and maintenance costs to support budgeting and equipment repair or replacement decisions.
• Planning and Look-Ahead: Maintain equipment and maintenance look-ahead schedules, identify upcoming needs, and communicate shortages or delays before they affect projects.
• Records and Reporting: Use Microsoft Office Suite, particularly Excel, to maintain asset trackers, maintenance schedules, cost reports, and readiness updates.
• Communication and Follow-Through: Communicate clearly with field personnel, management, vendors, and transportation providers to resolve equipment and facility needs promptly.

Qualifications

• Minimum three years of experience in equipment coordination, maintenance planning, fleet management, or construction logistics.
• Proficiency in Microsoft Office Suite, particularly Excel, and accurate asset and cost tracking.
• Ability to plan equipment needs, maintain three-week look-ahead schedules, and coordinate mobilizations.
• Working knowledge of equipment maintenance, repair scheduling, and facility service coordination.
• Strong organizational, communication, and follow-through skills, with the ability to manage competing priorities.
• Experience with heavy equipment, trucks, vessels, and barges preferred.
• Valid drivers license, ability to obtain and maintain required federal installation access credentials.
• High school diploma or equivalent and a valid driver’s license.

Physical Demands and Work Environment:

• Frequent walking, standing, climbing, balancing, stooping, kneeling, crouching, or crawling.
• Regular use of hands and arms, with the ability to lift and move up to 50 pounds.
• The work environment will require adherence to safety protocols and the use of personal protective equipment.

What We Offer:

• 9 paid holidays
• Vacation, Sick and Bereavement pay
• PPE as required: Work Boots, Safety Vest, Hard Hat, Safety Glasses, PFD, etc.
• Employer pays 75% of premium payments, Available after 60 days of employment.
  • Medical
  • Dental
  • Vision
• 401k + match up to 3%
• $25,000 Life Insurance
• Short Term/Long Term Disability
• Employee Assistance Program
• Career Development Opportunities

Equal Employment Opportunity

Underwater Mechanix Services (UMX) is an Equal Opportunity Employer. We are committed to creating a workplace where all individuals are treated with dignity and respect.

Note:

This job description is intended to provide a general overview of the position. Duties, responsibilities, and physical requirements may evolve over time. Reasonable accommodations will be made for individuals with disabilities to perform the essential functions of this role.