Equipment Administrative Assistant

Nabholz Construction; Rogers (AR); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Long-Term Disability

Company-Paid Life Insurance

Voluntary Life Insurance

Dependent Life Insurance

Flexible Spending Accounts

Paid Holidays and Vacation

Direct Deposit

Wellness Program

Job summary

Nabholz Construction is seeking an Administrative Assistant in Rogers, AR to support a busy Business Unit with accurate data entry and timely communications.

The role requires attention to detail, ability to prioritize, and backup support to PMA. You will handle filing, prepare letters and reports, manage calendars, schedule meetings, and maintain office supply stocks while upholding company policies. This is a safety-sensitive position for medical marijuana purposes.

Qualifications

• High school diploma required; minimum two years secretarial/clerical experience.
• Proficient with MS Office (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat.
• Knowledge of construction software is a plus.

Responsibilities

• Conform to corporate policies and uphold ethical standards.
• Maintain filing systems and perform data entry and distribution of project information.
• Organize and ensure completeness and accuracy of project materials and documents.
• Prepare letters, reports, memos, lists, and confidential documents as required.
• Answer phones and route messages; handle routine requests.
• Schedule meetings and update itineraries and contact lists.
• Coordinate general administrative work for signatures.
• Maintain stock of office supplies and support department needs.
• Assist with close-out documents such as drawings and manuals.

Skills

Microsoft Office

Data entry

Prioritization

Communication

Organization

Education

High school diploma or equivalent

2+ years of clerical or secretarial experience

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Adobe Acrobat

Job description

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary:

The Administrative Assistant position is responsible for a variety of daily tasks and activities that are essential to the smooth operation of the Business Unit. This position handles a wide variety of tasks requiring high attention to detail, accurate data entry, and effective prioritization and escalation of administrative issues. This position also provides backup support to Project Management Assistants (PMA).

Essential Duties and Responsibilities :

• The Administrative Assistant shall conform to applicable corporate policies & procedures, uphold ethical standards, and exemplify corporate values. Specific job duties include, but not limited to:
  • Ensure all external & internal communications are handled promptly and in a professional manner.
  • Maintain filing systems and perform various data entry, processing, copying, and timely distribution of project information.
  • Organize and ensure completeness and accuracy of project-related and administrative materials and documents.
  • Prepare various documents as required, e.g., letters, reports, memos, lists, etc. May entail producing confidential documents.
  • Answer phones; take and forward messages. May answer routine questions and provide follow through on routine requests.
  • Prioritize work, accordingly, escalat
  • Schedule meetings as requested.
  • Prepare and update itineraries, agendas, phone/contact lists, and vacation calendar.
  • Coordinate and process general administrative work for signature.
  • Responsible for maintaining and ordering sufficient stock of office supplies and other materials as required for the department.
  • Assist with close out documents (as-built drawings, warranties, operating manuals, shop drawings, etc.).
  • Assure discreet handling of all company business.
  • This job is safety sensitive for medical marijuana purposes.
  • All other tasks as assigned.

Education/Skill Requirements :

• Educational and experience requirements include High school diploma plus a minimum of two years of proven office/secretarial or clerical experience.
• Possess computer skills and have a strong working knowledge of the following programs:Microsoft Excel, Word, Outlook, PowerPoint & Adobe Acrobat; knowledge of construction software is a