EPSCoR Finance and Program Coordinator

Delaware State University; Dover (DE); On-site; USD 60,000 - 85,000; Full time

Job summary

Delaware State University in Dover, DE, seeks an EPSCoR Finance and Program Coordinator to provide comprehensive administrative leadership, financial oversight, and operational coordination for the CIBER Center within the College of Agriculture, Science and Technology.

The role collaborates with the College Finance Team, the Office of Sponsored Programs, and the Restricted Funds Accounting Office to ensure policy compliance, regulatory requirements, and timely reporting while maintaining

Qualifications

• College-level accounting, finance, or related coursework.

Responsibilities

• Develop and monitor financial reports in line with policies for EPSCoR program.
• Administer mini-grants and student funding budgeting and compliance.
• Assist with vendor payments, procurement, and expense documentation.
• Coordinate daily program activities and funding allocations.
• Track program progress and reporting to EPSCoR Office.
• Schedule team meetings and coordinate communication.
• Support daily financial operations with the Senior Administrative Assistant.

Skills

Financial admin

Grant management

Budget oversight

Project coordination

Data governance

Confidentiality

Education

Ph.D. in relevant field

Tools

Banner system

Excel

Finance software

Job description

THIS IS A 100% GRANT FUNDED POSITION.

The EPSCoR Finance and Program Coordinator provides comprehensive administrative leadership, financial oversight, and operational coordination for all finance-related and associated office functions supporting the CIBER Center within Delaware State University’s College of Agriculture, Science and Technology. This role is responsible for executing highly complex tasks that support the EPSCoR program’s financial management as well as its broader research and educational activities. The Coordinator collaborates closely with the College Finance Team, the Office of Sponsored Programs, and the Restricted Funds Accounting Office (RFA) to ensure adherence to institutional policies, regulatory requirements, and established timelines. The position also serves as a liaison to RFA for troubleshooting and technical support as needed. Working in partnership with the Project Director, the Associate Dean of Cooperative Extension and Applied Research, and the CIBER Center team, the Coordinator supports key operational priorities and programmatic initiatives. This position exercises a high degree of initiative, independent judgment, and discretion, maintaining strict confidentiality in handling sensitive financial and programmatic information.

Responsibilities include developing and monitoring detailed financial reports in alignment with institutional policies and EPSCoR program requirements. The Coordinator also supports the administration of mini-grants and student funding by assisting with budget development, review, and compliance for proposal submissions and awarded projects. In addition, the Coordinator provides leadership and support to the Senior Administrative Assistant in managing daily financial operations, including invoice processing, procurement activities, preparation of financial documentation, vendor payments, and expenses related to meetings, workshops, and program events. This is a non-tenured, professional staff position.

Essential Functions

The following are the functions essential to performing this job:

1. With the assistance of extension agents, lead and assist the Program Director and Senior Administrative Assistant with the timely inventory of supplies and equipment.
2. Lead and assist the Program Director and Senior Administrative Assistantin following DSU data governance rules, compliance with university policies and procedures, and best practices regarding the protection of confidential data.
3. Be available to assist with vendors and orders for various educational workshops and meetings and be prepared to be available when those activities are conducted in various locations in the state.
4. Follow Affimative Action and Equal Opportunity guidelines to ensure equal access to outreach education programs.
5. Assist the Program Director with the mini-grant funding management and students’ support funding related needs.
6. Assist the Program Team with daily program activities and funding allocations and processed.
7. Assist the Program Director and Program Team with tracking program progress and program reporting.
8. Schedule team meetings and coordinate team member networking and communication.
9. Assist with program progress and fnal reporting to the Delaware EPSCOR Office.

Required Knowledge, Skills, and Abilities

The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities.

1. College level accounting, finance, and or economy courses.
2. Strong accounting, bookkeeping, organizational, and planning skills.
3. Willingness to remain knowledgeable of new financial systems, procedures, and best practices.

1. Demonstrated strong project management/coordination skills with multiple partners and students.
2. Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
3. Demonstrated ability to maintain a high level of confidentiality.

1. Fundamental understanding of grants processes, insecption reports, and financial reporting.
2. Ability to manage complicated scheduling and travel arrangements.
3. Effective interpersonal and organizational and communication skills.
4. Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
5. Committed to fostering a workplace culture of belonging and a core value.
6. Valid driver’s license and the ability to meet travel requirements.
7. Ability to work in a team.
8. Capable of taking initatives to get the work done.
9. Demonstrated understanding of the academic work environment.
10. Familiar with the banner, excel worksheet, and finance software.
11. Demonstrated exceptional organizational skills and has knowledge with the program strategic planning.
12. Demonstrated knowledge of the program’s strategic plan.

Education: Ph.D. degree with minimum of 2 years transferrable program/functional experiences in Biological, Life, Environmental, Natural Resources, Environmental Chemistry disciplines. The criteria for evaluation in this position include, but are not limited to, the following:

1. Quality of Work
2. Productivity and Efficiency
3. Knowledge and Skills
4. Teamwork and Collaboration
5. Compliance and Professional Conduct