Epic Access Optimization Analyst I - Capacity Management

Cleveland Clinic; Cleveland (OH); Hybrid; USD 52,000 - 80,000; Full time

Job summary

Cleveland Clinic invites a qualified Access Optimization Analyst I to support Epic Cadence, template build, testing for new implementations, and change requests. You will coordinate change tickets and ensure data completeness while integrating new physician practices into front-end Epic systems.

The role requires Epic experience in ambulatory settings, strong analytics, and collaboration with IT and care teams. Work is remote 8:00 a.m.–5:00 p.m.

Qualifications

• Two years of Epic system experience in outpatient setting or two years supporting Epic applications.
• Solid understanding of workflows in the ambulatory environment.
• High degree of self-motivation, versatility, and flexibility.
• Strong analytical, presentation, and communication skills.
• Microsoft Office proficiency in Excel, Word, PowerPoint, Visio.

Responsibilities

• Analyze, build and maintain SER Masterfile provider records to meet standards of Meaningful Use.
• Epic scheduling template build; creation, maintenance, and oversight.
• Create change request tickets, ensure data completeness and maintain documentation.
• Evaluate change request tickets against standards and enterprise-wide scheduling.
• Monitor change request tickets from submittal through testing and implementation.
• Assist with analysis and building of visit types, panels, provider and resource pools.
• Provide input for updating Epic workflows and data capture for new workflows.
• Provide end-user support and demonstrations of the Epic system for onboarding and education.
• Establish credibility across the department and promote problem-solving with colleagues.
• Model outstanding customer service with timely follow-up.
• Support physician practice integration into front-end Epic systems including discovery.
• Build relationships with stakeholders and Epic ITD team to ensure updates are rolled out.
• Other duties as assigned.

Skills

Epic systems experience

Analytical skills

Communication skills

Microsoft Office proficiency

Ambulatory workflow understanding

Education

High School diploma/GED

Associate's degree

Tools

Epic Cadence

Excel

Visio

PowerPoint

Job description

Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will receive endless support and appreciation and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Access Optimization Analyst I, you will support the Epic Cadence application, specifically Epic template build, testing for new implementations, and enhanced application requests. In this role, you will process change request tickets and routine maintenance requests while supporting the change request process for enterprise-wide Epic IT systems. You will coordinate with others to ensure small- to medium-sized requests are completed with available resources while following established standards to provide the best possible access process. You will also support the integration of new physician practices into front-end Epic systems.

A caregiver in this role works remotely from 8:00 a.m. – 5:00 p.m. and is required to work onsite in Northeast Ohio three to four times per month.

To be considered for this position, candidates must reside in Northeast Ohio.

A caregiver who excels in this role will:

• Analyze, create and maintain SER Masterfile provider records to meet standards of Meaningful use.
• Epic scheduling template build; creation, maintenance, and oversight.
• Create change request tickets, ensure completeness of data and maintain current documentation.
• Evaluate change request tickets against established operational and scheduling standards and in the context of patient access and care, provider practice criteria, Institute goals and enterprise-wide scheduling.
• Monitor the change request ticket from submittal through testing, validation, and implementation.
• Verify accuracy of questionnaire and/or decision tree flow after implemented change.
• Assist with the analysis and building of visit types, panels, provider and resource pools.
• Provide input for updating existing Epic workflows or capturing data for new Epic workflows.
• Provide end-user support, demonstrations of the Epic system, and other duties pertinent to onboarding and education.
• Establish credibility at all levels within the department and promote a problem-solving partnership with colleagues.
• Model outstanding customer service behavior, including timely and effective follow-up with customers.
• Support physician practice integration into front-end Epic systems including discovery.
• Build relationships internally with the Institute stakeholders and externally with the Epic ITD team to ensure updates are applied and rolled out successfully.
• Other duties as assigned.

Minimum qualifications for the ideal future caregiver include:

• High School diploma/GED and two years of Epic system experience in an outpatient setting (preferably in an academic medical center) or two years supporting Epic applications that includes optimizing
• OR Associate’s degree and one year of experience
• Solid understanding of workflows in the ambulatory environment
• High degree of self-motivation, versatility, and flexibility
• Experience and comfort working at all levels of a health care organization
• Strong analytical, presentation, and communication (both verbal and written) skills
• Microsoft Office proficiency in Excel, Word, PowerPoint, & Visio
• Demonstrated leadership, team, organizational, and problem-solving skills

Preferred qualifications for the ideal future caregiver include:

• Associate’s degree
• Epic Cadence experience
• Completion of Edit Template Training
• Experience supporting ambulatory operations or access transformation initiatives
• Exposure to process improvement methodologies such as Lean, Six Sigma, or project facilitation
• Experience supporting multi-specialty provider practices

Physical Requirements:

• Ability to perform work in a stationary position for extended periods.
• Ability to travel throughout the hospital system.
• Ability to operate a computer and other office equipment.
• Ability to communicate and exchange accurate information.

Personal Protective Equipment:

• Follows Standard Precautions using personal protective equipment as required.

Pay Range

Minimum Annual Salary: $52,270.00

Maximum Annual Salary: $79,727.50

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).