Environmental Services Operations Assistant

Theuniversityunion; Hays (KS); On-site; USD 60,975,000 - 87,710,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Theuniversityunion in Hays, KS is seeking a full-time, hourly bookkeeping and clerical professional to support environmental planning and HHW program activities. You will handle data systems, accounting records, and field inspections, coordinating with multiple agencies.

Requires a high school diploma with 2 years clerical or bookkeeping experience; certifications and a valid driver's license are needed within six months. 40-hour work week with benefits.

Qualifications

• High school diploma or equivalent required.
• Two years clerical or bookkeeping experience preferred.
• Knowledge of office policies, accounting, and data management.
• Familiarity with federal, state, and local laws and regulations.
• Ability to manage time, multi-task, and work independently.
• Ability to assess situations and think critically.
• Proven project management and strong written/verbal communication.
• Solid math, spelling, computer, and calculator skills.
• Household Hazardous Waste program knowledge is a plus.

Responsibilities

• Maintains program data systems, reports, and accounting records.
• Monitors environmental/planning and zoning programs and assists with inspections.
• Coordinates program activities and develops public education programs.
• Maintains environmental supply inventory.
• Records monthly expenses and vouchers; reconciles receipts.
• Collects samples and performs water analysis with reporting.
• Inspects septic systems, wells, and property transfers.
• Plans and coordinates annual regional county meetings.
• Manages HHW training records for counties.
• Maintains department information on the website and assists with program management.

Skills

Office policies

Accounting

Data management

Laws & regs

Time management

Independent work

Critical thinking

Project management

Written communication

Communication skills

Math skills

General computer

Education

High school

Job description

• Location 1515 W 55th Street,Hays, KS, 67601,United States
• Base Pay $21.28 - $30.61 / Hour
• Other Compensation FLSA non-exempt; Opportunity for a step advancement at 6 months. Base pay is commensurate with experience and qualifications.
• Job Category Full-time, Clerical
• Employee Type Full Time Hourly
• Required Degree High school

Contact information

• Name Justin Craig
• Phone [phone]

Job Purpose and Objectives:

Responsible for bookkeeping and clerical duties, as well as coordinating environmental/planning and zoning activities with various state, regional, and local agencies.

Essential Functions:

• 1. Maintains program data systems, including activity reports and records, accounting, special information files, and correspondence
• 2. Routinely acts in implementing and monitoring environmental/planning and zoning programs and assists with field testing and review and performs site inspection
• 3. Coordinates and schedules program activities and develops public education programs
• 4. Maintains environmental supply inventory
• 5. Records monthly expenses and receipts, maintains records, and processes vouchers
• 6. Reconciles daily receipts and processes account billing
• 7. Collects samples, performs water analysis, prepares analysis reports, and maintains appropriate records as required
• 8. Conducts inspections and site evaluations for placement of septic systems, water wells, and property transfer evaluations
• 9. Holds annual meeting to update each of the regional counties and handles the logistics of the meeting
• 10. Maintains training records for each county participating in the regional HHW program
• 11. Sorts waste for final disposal from Ellis County HHW and the other counties
• 12. Assists with department information on website
• 13. Maintains department information on website
• 14. Assists with management of Household Hazardous Waste program
• 15. Coordinates training with Solid Waste to ensure coverage in all areas
• 16. Enforces and maintains compliance with all federal, state, and local laws and ordinances
• 17. Performs other duties as assigned or deemed necessary
• 18. Complies with all organizational and departmental policies and procedures
• 19. Operates all job-related equipment, machinery, tools, and other aids as required or needed
• 20. Protects and maintains any confidential information, whether oral, written, or electronic

Requirements

Position Requirements:

• 1. High school diploma or other equivalent
• 2. Two years of clerical or bookkeeping experience preferred

Certifications / Licenses:

• 1. 24-Hour Household Hazardous Waste Certification required within six months of hire date
• 2. Valid Driver’s License

Skills/Knowledge/Abilities:

• 1. Knowledge of office policies and procedures, accounting, electronic data management
• 2. Knowledge of federal, state, and local laws and regulations
• 3. Ability to understand the principles and practices of environmental, HHW, zoning, and flood plain practice
• 4. Excellent time management skills and ability to multi-task and prioritize work
• 5. Ability to fulfill all duties with minimal supervision and to work independently
• 6. Assess situations rapidly and make logical decisions in a timely manner
• 7. Analyze facts and exercise sound judgment
• 8. Ability to effectively manage projects and multiple priorities simultaneously
• 9. Strong written and verbal communication skills
• 10. Problem solving and critical thinking skills
• 11. Strong math, spelling, computer, and calculator abilities
• 12. Ability to communica

Summary

This position is eligible for a comprehensive full-time benefits package.

This position works a 40-hour per week schedule. Monday-Thursday: 7:30am-5:30pm; Friday: 7:30am-11:30am