Environmental Project Coordinator — Laboratory

Onterris; Orange (CA); On-site; USD 34,000 - 47,000; Full time

Job summary

Onterris in Orange, CA is seeking a Full-Time Project Manager Assistant to support multiple projects with our multidisciplinary team, regulators, and clients. You will help set up client accounts, coordinate schedules, and prepare field kits, reports and invoices, while maintaining detailed project records and ensuring compliance with study plans and protocols.

The role requires a BS/BA in an analytical science or equivalent, strong Microsoft Office skills, and excellent communication.

Qualifications

• BS/BA in an analytical science or equivalent experience in analytical/environmental laboratory.
• Proficient in Microsoft Suite: Excel, Word, PowerPoint, etc.
• Highly motivated and self-starter.
• Excellent verbal and written communication at all levels of the organization.
• Flexible schedule including overtime as needed.
• Able to multi-task under strict deadlines.
• PMA experience is preferred but not required.

Responsibilities

• Assists with client accounts set up, project implementation, login, storage, and verification of client samples; verifies chains of custody and notifies client of discrepancies.
• Reviews client protocols and verifies the project account is set up accordingly.
• Coordinates with clients and labs for bottle orders, sample delivery schedules, status of data and reports, exceedance notifications to clients, login updates and other project management related tasks.
• Creates and puts together field sampling and sample bottle order kits, reviews work order tickets and sends client sample receipt confirmation as well as confirms sampling schedule with clients.
• Coordinates with subcontract labs for sample delivery and project status and generates subcontract COCs.
• Creates and sends reports to clients including review of data for trends or anomalies, if applicable as well as sends invoices to clients.
• Works directly with project managers, group leaders, and clients.
• General administrative project support such as keeping detailed project notes and records or organization and maintenance of project data files (quote, chain of custody, study plan/protocol, lab instructions, etc.).
• Manages small and simple project accounts.
• Maintains and monitors project plans and schedule (sample pulls, delivery, and available sample inventory).
• Assists with project tracking and interlaboratory communication.
• Generates and submits state reporting forms.
• Assists Sample Receiving team with deliveries and drop offs as needed.
• Ability to work within the LIMS and create/edit EDDs.
• Participate in client calls and meetings.
• Other duties as assigned.

Skills

Microsoft Excel

Communication

Education

BS/BA in analytical science

Job description

Onterris in Orange, CA is seeking a Full-Time Project Manager Assistant to support multiple projects with our multidisciplinary team, regulators, and clients. You will help set up client accounts, coordinate schedules, and prepare field kits, reports and invoices, while maintaining detailed project records and ensuring compliance with study plans and protocols.

The role requires a BS/BA in an analytical science or equivalent, strong Microsoft Office skills, and excellent communication.