Environmental Management Admin & Procurement Coordinator

U.S. Department of Veterans Affairs; Nashville (TN); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

U.S. Department of Veterans Affairs seeks a Program Support Assistant to provide a wide range of administrative functions for the Environmental Management Service.

The role includes coordinating procurement and delivery of supplies, generating and disseminating work orders, processing time and attendance, and assisting supervisors with memo formulation and other duties. The incumbent will support EMS leadership through data extraction for reports, maintain accurate records, respond to routine

Qualifications

• Proven clerical and administrative support experience (typing, editing, preparing correspondence, memoranda, reports)
• Prepare and analyze reports for leadership
• Maintain time and attendance records; use MS Office applications for daily tasks
• Extract and summarize information from publications/databases as needed
• Demonstrate strong interpersonal and communication skills with staff and leadership
• Familiarity with budget expenditure records and procurement processes
• Understand basic personnel procedures and travel regulations to support EMS team

Responsabilités

• Provide clerical and administrative support to EMS leadership.
• Assist with personnel, equipment, reports, maintenance, and safety programs for TVHS.
• Support Supervisors with routine clerical tasks and daily activities.
• Answer phones, greet visitors, and route inquiries to appropriate staff.
• Schedule appointments and manage calendars for Chief and section managers.
• Maintain budget records and reconcile expenditures.
• Verify receipt of ordered items and resolve discrepancies.
• Receive and screen mail, draft routine replies, and route for action.
• Maintain suspense records and track correspondence and actions.
• Stay current with regulations affecting EMS and inform leadership of personnel concerns.
• Arrange travel plans, including reservations and travel orders.
• Serve as Timekeeper for EMS across multiple sites and shifts.

Connaissances

Typing

Editing

Correspondence preparation

Report preparation

Timekeeping

MS Office

Communications

Outils

Decision Support Software

Vista

ASISTS

Description du poste

U.S. Department of Veterans Affairs seeks a Program Support Assistant to provide a wide range of administrative functions for the Environmental Management Service.

The role includes coordinating procurement and delivery of supplies, generating and disseminating work orders, processing time and attendance, and assisting supervisors with memo formulation and other duties. The incumbent will support EMS leadership through data extraction for reports, maintain accurate records, respond to routine