Environmental Compliance Coordinator

Circle K Stores Inc.; Raleigh (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Circle K Stores Inc. is seeking an organized administrative assistant to support the Compliance, Environmental and office operations teams.

You will answer questions, manage data, process invoices, and assist with routine tasks to keep workflows efficient. Requirements: high school diploma, 0–2 years experience, proficiency in Word, Excel, Outlook, PowerPoint and databases; strong written and verbal communication; ability to prioritize and meet deadlines.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 0–2 years of experience or more preferred.
• Must be computer literate in Word, Excel, Outlook, PowerPoint and databases.

Responsibilities

• Support Compliance team by answering questions and furnishing information based on company policies and procedures.
• Compile and communicate environmental work to the appropriate teams and contractors/vendors.
• Apply basic judgment to prioritize workload and resolve routine issues independently.
• Sort and distribute incoming mail promptly.
• Maintain office supply inventory and place orders as needed.
• Ensure adherence to company policies, data privacy standards, and employment law.
• Assess type and urgency for escalations and route to appropriate team members.
• Maintain environmental databases and systems through data collection, scanning, data entry, and reporting.
• Coordinate ESS invoice processing and payments.
• Work with internal programs and financial platforms to address billing concerns or statement discrepancies.
• Provide project assistance and support for special initiatives.
• Assist in monitoring, tracking, and processing regulations, inspections, testing, and reports.
• Develop and maintain positive working relationships with supervisory personnel and others.

Skills

Computer literacy

Communication skills

Prioritization

Data entry

Education

High school diploma

Associates degree preferred

Tools

Word

Excel

Outlook

PowerPoint

External databases

Job description

ESSENTIAL DUTIES

• Supports Compliance team by answering questions and furnishing information based on company policies and procedures.
• Compiles and communicates environmental work to the appropriate teams and contractors/vendors.
• Apply basic judgment to prioritize workload and resolve routine issues independently.
• Sort and distribute incoming mail promptly.
• Maintain office supply inventory and place orders as needed.
• Ensure adherence to company policies, data privacy standards, and employment law.
• Assess type and urgency for escalations and route to appropriate team members.
• Maintains environmental databases and systems through data collection, scanning, data entry, and reporting.
• Coordinates ESS invoice processing and payments.
• Works with internal programs, and financial platforms to address any billing concerns or statement discrepancies.
• Provide project assistance and support for special initiatives.
• Assists in the monitoring, tracking, and processing of regulations, inspections, testing, and reports.
• Develops and maintains positive working relationships with supervisory personnel, co-workers, government representatives, and other internal and external business professionals.
• Other assigned duties as assigned or deemed necessary.

JOB REQUIREMENTS

• High school diploma; Associates degree preferred.
• 0-2 years of experience or more preferred.
• Must be computer literate in Word, Excel, Outlook, external Databases and PowerPoint.
• Ability to read, listen, understand, focus on and communicate information and ideas in a clear and understandable manner, both orally and in writing.
• Comfortable in asking questions and seeking direction and answers as necessary.

Physical Demands

Work requires frequent sitting, standing, walking, and use of keyboard/computer.

Work requires occasional bending, reaching and lifting/moving up to 35 pounds.

Work is subject to tight deadlines and interruptions can be stressful.

Working Conditions

Normal office environment with little to no exposure to adverse working conditions.

Work may occasionally include long hours and travel.

Occasional exposure to fuel/ fuel vapors if required to attend site level inspections or training.

Remote work by approval only.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Complete physical activity inventory of the position includes: Work requires frequent sitting, standing, walking and use of keyboard/computer.

Work requires occasional bending, reaching and lifting/moving up to 35 pounds.

Work is subject to tight deadlines and interruptions can be stressful.

Travel to store locations as necessary.

Sit for long periods of time.

Operate computer keyboard and mouse for data entry.

View computer monitor Hear and speak via telephone.

Reach forward and/or overhead.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working conditions inventory of the position includes: The noise level in the work environment is usually moderate at a normal range.

The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.

Work with minimum direction and periodic supervision.

JOB DESCRIPTION ACKNOWLEDGMENT

This Job Description indicates the general nature and level of work to be performed in this position and it is not intended to contain or be interpreted as a comprehensive inventory of all the duties, responsibilities, functions and qualifications required of the position.

The incumbent may be asked to perform other duties and will be evaluated, in part, on performance of the tasks listed in this job description.

As with all positions, the responsibilities and duties of this position may change.

The Company reserves the right to revise this Job Description at any time with or without notice.

This Job Description does not constitute a contract for employment and either the incumbent or the Company may terminate employment at any time, for any reason, with or without notice.

Equal Opportunity Statements

Circle K is an Equal Opportunity Employer.

The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company.

Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

Circle K is an Equal Opportunity Employer.

The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company.

Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

About Us

Our mission at Circle K is to make people's lives a little easier every day. Our global family of 150,000 people in over 17,300 stores and 27 countries makes that possible for our millions of clients worldwide, which is why we are committed to helping them achieve their goals and grow with us. We set ourselves apart by our culture and values: in our people and their development, in serving others, what we've built and what we are striving to achieve. No matter where you come from or where you are heading in your career, there is a place for you to grow at Circle K. When you grow, we grow - together.