Entry Writer

American President Lines; New York (NY); On-site; USD 39,743 - 43,050; Full time

Job summary

CEVA Logistics is seeking an Entry Writer to receive, review and process documentation for an assigned base of accounts, interfacing with CEVA systems to provide updates for internal and external customers to produce timely and compliant transactions.

Responsibilities include coordinating releases, invoicing, maintaining customer profiles, managing pre-alerts, and serving as the liaison with U.S. Customs and other government agencies to meet service commitments.

Qualifications

• Ability to add, subtract, multiply and divide using U.S. currency, weights and measures.
• Proficiency in Microsoft Office and web-based applications.
• Accurate typing and data-entry skills.
• Able to communicate with multiple groups and diverse backgrounds.
• Proactive, punctual customer service and problem-solving.

Responsibilities

• Receive, review and process documentation for assigned accounts and input into the system.
• Interface with CEVA systems to provide updates for internal and external customers to ensure timely, compliant transactions.
• Coordinate releases and invoicing for services while ensuring compliance with timelines and policy.
• Act as a liaison with customers, U.S. Customs and other agencies to meet service commitments.
• Maintain customer profiles and prepare quotes and communications as directed.
• Manage pre-alerts to track freight arrivals and document receipt times.

Skills

Numerical calculations

PC literacy

Data entry

Communication

English fluency

Education

High School Diploma or GED

Associate Degree preferred

Tools

Microsoft Office

Job description

Entry Writer

$28.85 - $31.25

What Are You Going To Do

• Receive, review and process documentation for an assigned base of accounts, and process documents through the system.
• Interface with other CEVA systems to provide updates and communications for internal and external customers to produce timely and compliant transactions.
• Obtain release and other government agency releases as appropriate, arranging receiving or delivery, and ensuring invoicing for services is completed accurately and within the timeframe consistent with the account and company policy.
• Process other duties required for compliant release and timely delivery and receipt of shipments after release including but not limited to OGA release, cargo delivery set-up, and client invoicing.
• Serve as single point of coordination between customers (internal and external), U.S. Customs and Border protection and other government agencies to ensure service commitments are achieved and maintained in accordance with client and company objectives.
• Perform initial reviews and advise supervisor of any problems or irregularities discovered within assigned transactions.
• Provide excellent and timely customer service by proactively informing clients of the status of their shipments using judgment and knowledge, referring more technical questions to the team leader or licensed broker for response.
• Coordinate the release of goods from the carrier or governmental agency examinations that may be required.
• Ensure customer profile information is entered and updated in the appropriate company system for any customers; prepares quotations, letters, and communications as directed.
• Manage pre-alerts daily to determine whether freight is arriving as expected and ocean documents are received within time standard specified.
• Actively pursue a better understanding of the process through self-study, as well as courses and seminars presented by approved sources.
• Improve understanding and knowledge of the established system, in both its basic and advanced features.
• Perform Import/Export Specialist I responsibilities, when needed.
• Perform other duties as assigned.

What Are We Looking For

• Ability to add, subtract, multiply and divide using units of U.S. currency, weights and volume and distance measurements.
• PC literate. Basicproficiency in Microsoft Office, internet, web-based and job specific software applications.
• Accurate typing skills and/or data entry skills.
• Capable of communicating and interacting effectively with multi-functional and diverse backgrounds.
• Responds promptly and professionally to customer needs. Identifies and resolves problems in a timely manner.
• Ability to read, comprehend and write basic correspondence. Ability to gather and analyze documents skillfully.
• Capable of coordinating communication across groups. Ability to raise potential concerns or customer requirements.
• Effectively present information one-on-one or in small group situations.
• Balances team and individual responsibilities and exhibits objectivity and openness to others’ views.
• Follows policies and procedures and ability to understand laws, rules and regulations in areas of assignment.
• Must be able to read, write and speak English fluently.

Education and Experience

• High School Diploma or GED.
• Associate Degree preferred.
• Minimum 1 to 3 years related experience.
• Professional certification may be required in some areas.

What Do We Have To Offer

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

• Outstanding benefits for employee and family including multiple health plans (company contribution to health savings account), prescription, dental and vision coverage.
• Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
• Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
• 401(k) with company match.
• Flexible Paid Time Off programs including company paid holidays.
• Tuition reimbursement program.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.