Entry Level Project Manager

Gainwell Technologies LLC; Ohio; Remote; USD 45,000 - 64,000; Full time

Benefits offered by this job

Flexible vacation policy

401(k) match

Comprehensive health benefits

Educational assistance

Development academies

Job summary

Gainwell Technologies LLC is seeking a proactive PMO Administrative Support professional to coordinate meetings, track action items, and maintain governance materials.

This remote, United States–based role offers onboarding/offboarding support, dashboards, status reporting, and strong opportunities for career development, education assistance, and professional growth. A bachelor’s degree and 0–2 years in project planning are desired, with room to grow in PMO processes and client communications.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Degree in business administration, information technology, engineering or related field preferred.
• 0–2 years of experience in project planning.
• Experience with PM methodologies including budget development, project planning, control and assurance methodologies, PM software and finance and accounting concepts.

Responsibilities

• Coordinate recurring and ad hoc meetings with client and project team members.
• Schedule meetings, manage calendars, distribute invitations, and coordinate logistics.
• Develop, maintain, and distribute meeting agendas.
• Capture meeting minutes, decisions, action items, and follow-up activities.
• Distribute meeting materials and meeting minutes in a timely manner.
• Track action items and follow up with owners to ensure completion.
• Provide general administrative support for PMO operations and governance activities.
• Maintain project documentation, team distribution lists, and contact lists.
• Assist with preparation of project status reports, presentations, dashboards, and governance materials.
• Support document management and version control activities.
• Coordinate and support PMO processes, templates, and standards.
• Coordinate onboarding activities for new project team members.
• Assist with access requests, distribution list updates, introductions, and orientation activities.
• Maintain onboarding checklists and track completion of required activities.
• Coordinate offboarding activities, including access removal requests and knowledge transfer support.
• Prepare and distribute project communications, notices, and meeting materials.
• Maintain project calendars and key events schedules.
• Support internal and client communications as directed by PMO leadership.
• Ensure project artifacts are organized and stored in the appropriate repositories.
• Support PMO leadership with action item tracking and follow-up.
• Assist with maintaining project logs, trackers, and reporting tools.
• Monitor assigned PMO activities and elevate issues when needed.
• Support continuous improvement of PMO processes and procedures.

Skills

Project planning

Budgeting

PM methodologies

PM software

Finance and accounting concepts

Organizational skills

Interpersonal skills

Presentation skills

Analytical thinking

Communication

Teamwork

Adaptability

Education

Bachelor's degree

Degree in related field preferred

Job description

Be part of a team that unleashes the power of leading-edge technologies to help improve the health and well-being of those most vulnerable in our country and communities. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values work flexibility, learning, and career development. You’ll add to your technical credentials and certifications while enjoying a generous, flexible vacation policy and educational assistance. We also have comprehensive leadership and technical development academies to help build your skills and capabilities. Summary

Your role in our mission

Meeting Coordination and Support

• Coordinate recurring and ad hoc meetings with client and project team members.
• Schedule meetings, manage calendars, distribute invitations, and coordinate logistics.
• Develop, maintain, and distribute meeting agendas.
• Capture meeting minutes, decisions, action items, and follow-up activities.
• Distribute meeting materials and meeting minutes in a timely manner.
• Track action items and follow up with owners to ensure completion.

PMO Administrative Support

• Provide general administrative support for PMO operations and governance activities.
• Maintain project documentation, team distribution lists, and contact lists.
• Assist with preparation of project status reports, presentations, dashboards, and governance materials.
• Support document management and version control activities.
• Coordinate and support PMO processes, templates, and standards.

Onboarding and Offboarding Support

• Coordinate onboarding activities for new project team members.
• Assist with access requests, distribution list updates, introductions, and orientation activities.
• Maintain onboarding checklists and track completion of required activities.
• Coordinate offboarding activities, including access removal requests and knowledge transfer support.
• Ensure onboarding and offboarding documentation remains current and accurate.

Communication and Documentation Management

• Prepare and distribute project communications, notices, and meeting materials.
• Maintain project calendars and key events schedules.
• Support internal and client communications as directed by PMO leadership.
• Ensure project artifacts are organized and stored in the appropriate repositories.

Governance and Tracking Support

• Support PMO leadership with action item tracking and follow-up.
• Assist with maintaining project logs, trackers, and reporting tools.
• Monitor assigned PMO activities and elevate issues when needed.
• Support continuous improvement of PMO processes and procedures.

What we're looking for

Basic Qualifications

• Bachelor's degree or equivalent combination of education and experience
• Bachelor's degree in business administration, information technology, engineering or related field preferred
• Zero to two years of experience in project planning
• Experience working with project management methodology including budget development, project planning, control and assurance methodologies, project management software and finance and accounting concepts and practices

Other Qualifications

• Organizational skills to balance and prioritize work
• Good Interpersonal and presentation skills for interacting with team members and clients
• Personal computer and business solutions software skills
• Analytical and problem solving skills
• Communication skills
• Ability to work in a team environment
• Ability to deal with ambiguity and change

What you should expect in this role

• Remote-based opportunity within the United States
• Opportunities to travel through your work (0-10%)
• Video cameras must be used during all interviews, as well as during the initial week of orientation
• The deadline to submit applications for this posting is 10/30/2026

The pay range for this position is $44,500.00 - $63,500.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You’ll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits , and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

• generous, flexible vacation policy
• a 401(k) employer match
• comprehensive health benefits ,
• educational assistance
• comprehensive leadership and technical development academies
• variety of leadership and technical development academies

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You’ll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our company website and visit our Careers site for all available job role openings.

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Gainwell Technologies defines “wages” and “wage rates” to include "all forms of pay, including, but not limited to, salary, overtime pay, bonuses, stock, stock options, profit sharing and bonus plans, life insurance, vacation and holiday pay, cleaning or gasoline allowances, hotel accommodations, reimbursement for travel expenses, and benefits."