Entry-Level Life Sciences Facilities Coordinator

UG2; Boston (MA); On-site; USD 52,000 - 70,000; Full time

Job summary

UG2 is seeking a motivated Facilities Administrator to launch a career in commercial real estate and facilities management, focusing on the life sciences sector. The role emphasizes administrative coordination, vendor management, and financial tasks to support safe, efficient operations across properties in the Boston area.

The position targets recent graduates with strong MS Office skills, excellent written and verbal communication, and attention to detail.

Qualifications

• Bachelor's degree required.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Serve as primary contact for tenant inquiries and provide day-to-day administrative support for property operations.
• Coordinate recurring tenant meetings, document action items, and ensure timely follow-up on outstanding issues.
• Assist with property improvement initiatives, capital projects, and tenant renovations while minimizing operational disruptions.
• Support on-site construction activities by coordinating tenant access, scheduling work that may impact occupants, and communicating project updates.
• Participate in regular operational meetings with engineering, janitorial, and security teams.
• Perform routine inspections of tenant suites and common areas to identify maintenance concerns.
• Coordinate and oversee service requests while assisting with the direction of janitorial, engineering, and security personnel as needed.
• Prepare purchase orders, service agreements, and other operational documentation.
• Maintain accurate records of tenant and vendor Certificates of Insurance and ensure compliance.
• Assist with accounts receivable activities, including coding invoices and monitoring collections.
• Support the preparation, tracking, and management of annual operating budgets.
• Coordinate communications with tenants, vendors, and project partners through email announcements.
• Assist in planning tenant appreciation events and community engagement activities.

Skills

MS Office proficiency

Organizational skills

Communication skills

Attention to detail

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

UG2 is seeking a motivated Facilities Administrator to launch a career in commercial real estate and facilities management, focusing on the life sciences sector. The role emphasizes administrative coordination, vendor management, and financial tasks to support safe, efficient operations across properties in the Boston area.

The position targets recent graduates with strong MS Office skills, excellent written and verbal communication, and attention to detail.