Entry Level/Junior Operations Training Support

Verigent; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Verigent is seeking an Operations Training Specialist to manage training data across GTIMS and ARMS, and to coordinate flight and ground training for aircrew and squadron personnel. You will prepare schedules, maintain gradebooks, and work with leadership to ensure readiness and compliance with AFIs.

Responsibilities include developing curricula, coordinating external Agency schedules, and delivering weekly status updates to supervision.

Qualifications

• Scheduling software proficiency required.
• Strong MS Office skills including Excel and Word.
• Excellent verbal and written communication abilities.
• High attention to detail with ability to multitask under pressure.
• Ability to think critically and decide quickly in time-sensitive situations.
• Minimum 1–2 years of related experience.
• Must have an interim Secret clearance.

Responsibilities

• Update data in GTIMS or future equivalents as required.
• Update ARMS and other systems as needed.
• Build, review, and update training records and gradebooks.
• Coordinate class schedules and exams with various agencies.
• Perform regular gradebook checks (daily, monthly, quarterly).
• Develop and execute training/test plans with DOT Flight Chief.
• Schedule ground training events in accordance with AFIs.
• Provide weekly updates on flight readiness to leadership.
• Assist in new curriculum and syllabus development for aircrew and ground training.
• Generate required reports and forms.

Skills

Scheduling software

MS Office

Verbal communication

Written communication

Attention to detail

Multitasking

Critical thinking

Time management

Security clearance (interim Secret)

Job description

The Operations Training Specialist will update data in Graduate Training Integration Management System (GTIMS) or future equivalent systems to GTIMS, and locally developed computer database systems as required.

ESSENTIAL JOB FUNCTIONS

• Interface with Host Aviation Resource Management (HARM) and Squadron Aviation Resource Management (SARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.
• Build, review, and update student/permanent party records, folders and grade books per the applicable Air Force Instructions (AFMAN 11-202V1 and AFMAN 11-2MDSV1), associated with MAJCOM Installation supplements, and locally developed guidance.
• Coordinate schedule of classes and exams as required. Coordinate with scheduling and external agencies (SFS/CATM, CES/Emergency Management, OSS, etc.) to ensure crew members are scheduled for Crew Resource Management, Instructor Crew Resource Management, Instrument Refresher Course, and any other grounding or pre-deployment training requirements. Number of classes/exams will vary depending on unit manning/student throughput.
• Perform individual gradebook checks of squadron personnel training and ancillary training requirements. Gradebook checks shall be completed daily, monthly, and quarterly.
• In coordination with the Squadron Director of Training (DOT) Flight Chief, prepare and execute periodic training/testing plans for approval and scheduling.
• In coordination with the Squadron DOT Flight Chief, schedule members for required ground training events IAW unit policies.
• In coordination with the Squadron DOT Flight Chief, provide weekly updates to squadron leadership containing the flight and readiness status of personnel to facilitate tracking of duty status and performance report/decoration accomplishment.
• In coordination with the Squadron DOT Flight Chief, coordinate with the scheduling office, enabling them to maximize training opportunities IAW unit leadership guidance. Scheduling and training shall be consistent with AFIs.
• Provide daily tracking of upgrade and continuation training accomplishments for the unit’s Operations Supervisor (or equivalent) as well as weekly summaries for the Operations Officer.
• Under the guidance and direction of the Squadron DOT Flight Chief, assist in the development of new curriculum and syllabi for aircrew and ground training.
• Generate the following reports/forms as required.

NECESSARY SKILLS AND KNOWLEDGE

• Proficiency in scheduling software and systems with strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
• Ability to think critically and make decisions quickly, especially in time-sensitive situations.
• Minimum 1 -2 years of related experience.
• Must have at an interim Secret clearance.