Entry Level Assistant Buyer

W.B. Mason Company Inc.; Boston (MA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Company-paid Cell Phone Plan

Health Plans with $0 deductible

Superior Dental / Vision coverage

401(k) and more!

Job summary

W.B. Mason Company Inc. is seeking an Assistant Buyer in Boston, MA. This entry-level role offers the chance to maintain inventory across 50 nationwide locations while developing strong communication skills. Responsibilities include monitoring purchase orders and analyzing market trends. The position requires a Bachelor's degree by 2026 and proficiency in Microsoft Office, particularly Excel. Employees will benefit from a hybrid work model and exceptional healthcare plans.

Qualifications

• Must possess a Bachelor's degree by 2026.
• Strong analytical skills using data sets.
• Ability to communicate effectively at all levels.

Responsibilities

• Assist in buying and maintaining inventory.
• Monitor daily purchasing reports.
• Compile monthly reporting for Buyers.
• Communicate with internal stakeholders.
• Regularly place purchase orders.

Skills

Strong written and verbal communication skills

Business math

Analytical skills

Adaptability

Proficiency in Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Helping our category team maintain inventory levels in over 50 warehouse locations throughout the country, the Assistant Buyer role works cross-functionally to oversee stock, monitor purchase orders and maintain accurate pricing; helping to determine company buying needs by analyzing market trends, customer demand, economic conditions and year-over‑year variance.

Working within a highly visible new category, this role offers entry level talent the opportunity to enter the ground floor of a new category for the company and to develop executive communication skills early on in their careers by presenting information to C‑Suite and Executive leadership. As a result, we are looking for individuals who not only hold a passion for problem solving, but a strong ability to communicate effectively and comfortably in public speaking settings.

Location Requirements

There are two primary in‑office locations for this role that require semi‑regular travel in‑between:

• Our Corporate Headquarters location in Brockton, MA
• Our Seaport Distribution Hub location in Boston, MA

This role is set in a hybrid working environment, meaning employees will work partly remote and partly in‑office, with in‑office time required for training.

Exciting Benefits of a W.B. Mason Career:

• Company‑paid Cell Phone Plan with unlimited text, talk and data; add a family member for only $55/month per line!
• Blue Cross Blue Shield Health Plans with $0 deductible (in‑network) for all plans, with various plan designs to meet you and your family’s needs
• Superior Dental / Vision coverage, FSAs, free EAP, Company‑paid life insurance, 401(k) and more!

About Us

An American owned and operated company since 1898, W.B. Mason has been delivering workplace essentials to keep businesses running for over 125 years. A leader in B2B eCommerce, Supply Chain Management and Distribution, you’ve probably seen our iconic red and yellow trucks, adorned with the image of our founder William Betts Mason, as they deliver tens‑of‑thousands of orders each day throughout New England and the Eastern United States.

Originally built on Office Supplies, we’ve since expanded to offer innovative, cost‑effective and customised solutions to an ever‑evolving set of business requirements; selling and delivering over 15 product lines that span from Janitorial Supplies, Food Service, Shipping & Packaging, Breakroom and Furniture, to everything in between for every type of business.

Essential Duties and Responsibilities

• Assist in buying and maintaining inventory at the best possible pricing, in accordance with Department and Company goals.
• Monitor daily purchasing reports, such as: Daily Fill Rate, Daily Overdue Purchasing Orders, Stock Inventory On‑Hand, Daily Inventory Ins/Outs, Open Backorders, Orders not Invoicing, etc.
• Compile monthly reporting for Buyers and/or Senior Buyers.
• Proactively follow up and follow through with internal and external teams for resolution on issues, such as delinquent orders or backorders.
• Communicate and work cross‑functionally with internal stakeholders to manage multiple vendor lines.
• Regularly place purchase orders while reviewing sales cost accuracy, freight and other miscellaneous charges and discounts.
• Review strategic substitutions for accuracy and compliance.
• All other duties as assigned.

Knowledge, Skills and Abilities

• Exceptionally strong written and verbal communication skills; must be able to read & write in English.
• Ability to communicate effectively with all levels inside the organization and within the vendor community via phone, email, video conferencing and in‑person interactions.
• Passion for problem‑solving, with a strong grasp of business math.
• Strong business acumen and analytical skills, particularly using data sets to problem solve, with a strong ability to achieve results.
• Must be adaptable, able to drive multiple tasks and projects to timely, accurate completion in a fast‑paced, dynamic environment.
• Ability to build and maintain productive cross‑functional relationships.

Education and/or Experience

• 0 years of experience required; must already possess a Bachelor’s degree, or will possess a Bachelor’s degree upon 2026 graduation.
• Proficiency in Microsoft Office with emphasis on Excel.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, speak and hear. The employee is frequently required to sit. The employee is frequently required to use hands and fingers for data entry. The employee must regularly lift and/or move up to 25 pounds.

W.B. Mason Company, Inc. will endeavour to make a reasonable accommodation to the known physical or mental limitations of qualified individuals with disabilities. Applicants who require a reasonable accommodation for any part of the application or hiring process may contact us at [e-mail].

We value and encourage diversity

all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis protected by federal, state or local law. W.B. Mason is an E‑Verify Employer in the United States.