Entry Level - Administrative Support - MPA

Americhem; Morrisville (Bucks County); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Health savings account

Flexible Spending Account

Critical Illness Insurance

Supplemental Life Insurance

Disability Insurance

401(k) with company match

Paid holidays

PTO

Retirement Savings Plan

Employee Assistance Program

Job summary

The role requires strong organizational skills, attention to detail, and the ability to work independently or in a team. Knowledge of MS Excel/Word and Oracle data entry is expected; a HS diploma is required, degree preferred.

Qualifications

• Must have strong organizational and multitasking abilities.
• Ability to handle clerical tasks and data entry with accuracy.
• Proficiency in MS Excel/Word and Oracle data entry.

Responsibilities

• Provide clerical and computer-based support across plant and lab activities.
• Handle typing, copying, faxing, filing, and document creation (invoices, COAs).
• Enter data and maintain purchasing databases and customer information.
• Interact with customers, vendors, and visitors; manage shipping accounts.
• Demonstrate math skills and proficiency in MS Excel/Word.
• Maintain documentation and ensure quality and safety protocols.
• Contribute to team goals and safety initiatives; keep work areas organized.

Skills

Organizational skills

Bias for action

Customer-centric

Prioritization

Interpersonal communication

Confidentiality

Project ownership

Problem solving

Education

High School Diploma or equivalent

Bachelor’s Degree preferred

Tools

MS Excel

MS Word

Lotus Notes

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Entry Level - Administrative Support - MPA

Full Time Non-exempt Support Morrisville, PA, US

Salary Range: $26.44 To $38.34 Hourly

Reach your full potential by joining the Americhem team!

At Americhem, we’re committed to conducting business with respect for the environment, the law, ethics, and the health and safety of our employees, customers, suppliers and the public.

The Administrative Assistant provides support services and performs clerical and computer related duties regarding all activities within the plant and lab.

What we offer you:

• Health savings account
• Flexible Spending Account
• Critical Illness and Hospital Indemnity Insurance
• Supplemental Life and AD&D Insurance
• Short- and long-term Disability Insurance
• 401(k) with a generous company match and no vesting schedule
• 10 paid holiday, 120 hour of PTO
• Retirement Savings Plan
• Employee Assistance Program

The ideal candidate will be responsible for the following:

• Performs Administrative Support by providing general clerical duties that include typing, copying, faxing, mailing, and filing; interacting with customers, vendors, and visitors; answering switchboard incoming calls including forwarding, paging, and taking messages as needed; creating and modifying documents such as invoices, COA’s, reports, manufacturing data, using word processing, spreadsheets, database and other software or programs; supporting other departments with clerical duties and data entry as needed; maintaining office equipment; purchasing office and plant materials and keeping correct inventories; managing shipping accounts (UPS/Fed Ex) including equipment and rates for laboratory samples
• Maintains Documentation by accessing and entering Oracle data; maintaining purchasing database; processing COA’s for customers and invoices for vendors; maintaining customer database and customer information
• Demonstrates Math Skills by analyzing qualitative data; performing mathematical calculations (arithmetic, statistics); working with alphanumeric sequences.
• Demonstrates Computer Skills by proficiency in computer systems and software (i.e., MS Excel, MS Word, Lotus Notes, etc.)
• Demonstrates Interpersonal skills by working independently and with a team and delegating workload and responsibilities; attention to detail; effective time management; ability to meet deadlines; communicating product status with personnel and other departments.
• Improves Job Knowledge by attending training and keeping relevant knowledge and skills current.
• Contributes to Organization Success by meeting team and company goals; demonstrating company principles and policies; helping others accomplish job results; following all Quality System and safety protocols; safely operating equipment; wearing proper protective equipment; completing safety training; and contributing to safety goal of zero accidents; keeping work areas clean and organized: meeting attendance guidelines; developing and assisting in implementation of ideas for continuous improvement.

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Additional Position Responsibilities

• Effectively communicate across all levels of the organization to meet weekly, monthly, quarterly, and annual goals and deadlines.
• Effectively communicates company policies and procedures.
• Improves job knowledge by attending training and keeping relevant knowledge and skills current.
• Demonstrates organizational skills by working independently and with a team.
• Contributes to organization success by meeting team and company goals.
• Follows all quality system and safety protocols by safely training, keeping work areas clean and organized, and contributing to established safety goals.

Required Qualities/Attributes

• Exceptional organizational skills to include multi-tasking, planning, and time management.
• Possesses a bias for action and operates with the appropriate sense of urgency.
• Customer centric; knows how to balance customer service with the realities of manufacturing.
• Ability to adjust to ever-changing priorities.
• Exceptional interpersonal, communication, relationship-building, and conflict management skills.
• Ability to maintain confidentiality and handle employee matters professionally;
• Capacity to own projects from inception to completion; and
• Exceptional problem solving skills.

Position Requirements/Qualifications:

Education: High School Diploma or equivalent

Bachelor’s Degree preferred, not required

Experience: 1-2 years of experience or equivalent