Enterprise Operations Specialist

Axonic Insurance; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Axonic Insurance, based in NYC, is seeking an Enterprise Operations Specialist to enhance operational effectiveness in the Chief of Staff's office. Responsibilities include managing project tracking, organizing crucial documentation, and providing administrative support for meetings.

The ideal candidate is detail-oriented, proactive, and skilled in prioritizing tasks in a fast-paced environment, ensuring smooth execution across various initiatives.

Qualifications

• Highly organized with strong attention to detail.
• Proficient in coordinating project and initiative tracking.
• Experience with documentation management and version control.

Responsibilities

• Maintain project and initiative tracking processes within Notion.
• Organize centralized documentation systems within Box.
• Coordinate logistics for leadership meetings.

Skills

Organizational skills

Detail-oriented

Proactive

Ability to manage multiple priorities

Tools

Notion

Box

Job description

Key Responsibilities

Axonic Insurance, a NYC-based insurance business, is seeking an Enterprise Operations Specialist to support the operational effectiveness of the Chief of Staff office through coordination, documentation management, meeting administration, and operational support activities. This role is responsible for maintaining organizational systems, supporting status reporting processes, and ensuring accurate follow-through on key deliverables and action items.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. This individual will serve as a reliable operational partner to the Chief of Staff office, helping maintain consistency, organization, and execution across business initiatives.

Initiative Tracking & Operational Coordination (25%)

• Maintain project and initiative tracking processes within Notion.
• Track milestones, action items, deadlines, and dependencies.
• Coordinate updates from stakeholders to support accurate and timely reporting.
• Support recurring operational and leadership meetings.
• Escalate overdue deliverables or unresolved blockers when appropriate.
• Maintain standardized templates, workflows, and tracking structures.

Documentation & Knowledge Management (40%)

• Maintain and organize centralized documentation systems within Box.
• Develop and maintain consistent file naming, folder structure, and document retention standards.
• Ensure leadership materials, project artifacts, meeting records, and operational documentation are current and accessible.
• Support version control and document management processes.
• Improve documentation workflows to increase operational efficiency and transparency.
• Coordinate with cross-functional teams to maintain accurate shared resources.

Meeting Coordination & Administrative Support (35%)

• Coordinate logistics for leadership and project-related meetings.
• Prepare agendas, capture meeting notes, decisions, and action items.
• Track follow-ups and support accountability on deliverables.
• Distribute summaries and maintain records of key discussions and decisions