Enterprise Executive Assistant

Compass Group USA; Lexington (KY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical

Vision

Retirement Plan

Paid Time Off

Holiday Time Off

Job summary

Chartwells Higher Education, a member of Compass Group USA, seeks an Executive Assistant to provide advanced administrative and project support to the Enterprise VP Client Success. The role spans UK Hospitality, UK Facilities Management, UK Environmental Services, and UK Patient Care, coordinating schedules, communications, meetings, reporting, and strategic initiatives for multiple service lines.

The ideal candidate will manage confidential information, support leadership with governance

Qualifications

• Three to five years of executive administrative support experience, preferably supporting senior leaders.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate executive calendars, travel arrangements, expense reporting, and meeting schedules.
• Prepare presentations, reports, correspondence, agendas, and executive briefings.
• Coordinate leadership meetings, client reviews, site visits, and special events.
• Track action items, deadlines, and follow-up activities to support business priorities.
• Serve as a primary point of contact for internal and external stakeholders.

Skills

Strong organizational skills

Excellent communication

Time management

Discretion and confidentiality

Multitasking and prioritization

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

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Pay Grade:13

At over 300 college & universities around the country,Chartwells Higher Education is re-inventing the on-campus dining experience. We are challenging the norm and setting new standards by investing in high-tech, food-infused social spaces that bring people together to promote meaningful relationships and interactions. We are food-forward difference makers, bound together by a desire to feed hungry minds and prepare students for success.

We are seeking hungry, humble and smart associates who are looking to join and grow with a diverse organization. We invite you to start your career journey with us and look forward to hearing from you.

Job Summary

The Executive Assistant provides advanced administrative and project support to the Enterprise VP Client Success. This position supports multiple service lines, including UK Hospitality, UK Facilities Management, UK Environmental Services, and UK Patient Care. The role coordinates executive schedules, communications, meetings, reporting, and special projects while serving as a key liaison between operational leaders, client stakeholders, and corporate support teams.

Essential Duties and Responsibilities

Executive Support

• Manage executive calendars, travel arrangements, expense reporting, and meeting schedules.
• Prepare presentations, reports, correspondence, agendas, and executive briefings.
• Coordinate leadership meetings, client reviews, site visits, and special events.
• Track action items, deadlines, and follow-up activities to support business priorities.
• Serve as a primary point of contact for internal and external stakeholders.
• Handle confidential and sensitive information with discretion.

Project and Administrative Support

• Maintain reports, dashboards, project trackers, and business documentation.
• Coordinate project activities and monitor progress against established timelines.
• Assist with preparation for executive business reviews and governance meetings.
• Conduct research and gather information to support decision making and operational priorities.
• Identify opportunities to improve processes, communication, and administrative efficiency.

Partnership and Operational Coordination

• Support client partnership initiatives across the University of Kentucky and UK HealthCare.
• Coordinate communications among client leaders, operational teams, and corporate partners.
• Assist with tracking client commitments, operational priorities, and strategic initiatives.
• Support special projects focused on service excellence, client satisfaction, and operational performance.

Office and Team Support

• Coordinate training events, town halls, leadership meetings, and employee engagement activities.
• Assist with office operations, meeting logistics, supplies, and vendor coordination.
• Support a collaborative, customer-focused work environment.
• Perform other duties as assigned.

Qualifications

Required

• Three to five years of executive administrative support experience, preferably supporting senior leaders.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Preferred

• Experience in higher education, healthcare, hospitality, facilities management, or related industries.
• Experience supporting leaders with responsibility across multiple locations or business units.
• Experience coordinating projects, executive meetings, and business reviews.
• Familiarity with reporting, performance metrics, and client-facing environments.

Chartwells Higher Education is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

Associates at Chartwells Higher Edare offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.