Ensemble Assistant, Theater

Endicott College; Beverly, Northern (MA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Endicott College in Beverly, MA invites applications for an ensemble assistant supporting the Mainstage Theater production team. The role involves rehearsal support, administrative tasks, and coordinating with staff, director, and students to keep productions on schedule.

Duties include box office assistance, drafting program notes, managing rosters, social media publicity, setting up lobby spaces, and assisting with auditions and casting as needed.

Qualifications

• Bachelor’s degree in business, theater, or graphic design preferred.
• Comfort in a diverse environment working with various learning styles.
• Proficiency with Microsoft Office, Adobe Photoshop, email, text, and social media abilities.

Responsibilities

• Box office assistance and contacting students.
• Maintaining rosters, attendance, and program materials.
• Tracking costumes and equipment; organizing lobby or theater spaces.

Skills

Administrative support

Coaching/mentoring

Event coordination

Education

Bachelor’s degree in business, theater, or graphic design

Tools

Microsoft Office

Adobe Photoshop

Social media platforms

Job description

We are located approximately 20 miles north of Boston and parking is free. We are also accessible by commuter rail on the Newburyport/Rockport line. Come and explore Endicott’s seaside locale where employees are an important part of the bustling campus community! . The ensemble assistant assists the Mainstage Theater production team in a variety of ways from rehearsal support to administrative assistance. In performance settings, the assistant leads by example, demonstrating strong, healthy technique and strong performance skills, as well as the ability to lead individual or small group coaching sessions. The assistant helps manage the tech team by organizing meetings and overseeing rehearsal reports and communications. They work with staff, the director, and students to accomplish a variety of administrative tasks that could include: box office assistance, contacting students, maintaining rosters, tracking costumes, maintaining equipment, setting up the lobby or theater space, writing program notes, publicity tasks including social media, planning events, and recruiting. The ensemble assistant could perform all or a subset of these duties, depending on the needs of the director and ensemble.

Key Outcomes

• 65% of Time: Complete Administrative Tasks Support and mentor student tech team members (Stage Managers, Social Media Coordinators, Props Makers, etc.) Assist with paperwork for auditions, casting, program creation and social media Assist with rosters and attendance Schedules production team meetings and checks in with each department between meetings to ensure all action items are being addressed Other duties as requested by the director
• 10% of Time: Attends Auditions and Helps Assist with Casting Attends auditions and callbacks Provides written feedback for auditionees Supports the director in the casting process by proofing and creating casting emails, cast lists, and other communications
• 15% of Time: Attends Production Meetings and Oversees Task Delegation Attends production team meetings Assists in delegating action items to student, staff, and faculty team members Reports back to director if issues arise Uses creative problem solving skills to find solutions to problems as they arise
• 10% of Time: Helps Set Up Lobby and Communicates with Box Office Helps set up the lobby (programs, signage, resources, photo booths, concessions, decorations) and communicates with student and faculty or staff members to coordinate lobby set up for each show Communicates with Box Office about school sales, groups sales, and special ticket needs

Knowledge/Skills/Abilities

• Bachelor’s degree in business, theater, or graphic design preferred.
• Comfort in a diverse environment working with a variety of learning styles.
• Microsoft Office programs, Adobe, Photoshop, email, text, and basic social media abilities.
• Able to lift 30 lbs.

Endicott College is a vibrant community of lifelong learners. We offer a full spectrum of degree programs and a workplace culture rooted in belonging.

Inclusive Culture: We thrive on a mix of backgrounds and perspectives.

Engaged Community: Work alongside passionate staff and faculty.

• Total Rewards: Competitive benefits and a picturesque work environment.

The more inclusive we are, the better our work will be. Come do your best work with us.

Endicott College is an affirmative action/equal opportunity employer and is committed to the principles of equal employment and complies with all federal, state, and local laws and regulations advancing equal employment. The College's objective is to employ individuals qualified and/or trainable for open positions by virtue of job-related education, training, experience, and qualifications without regard to sex, race, religion, color, age, physical disability, sexual orientation, national or ethnic origin or citizenship, veteran status, genetic information, pregnancy, or any other status protected by law.