Enrollment Representative I

Leon Medical Centers; Town of Florida (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Leon Medical Centers is seeking an Enrollment Representative to assist callers by researching health-related inquiries, handling enrollment and billing activities, and navigating multiple databases to ensure accurate service.

The ideal candidate will have familiarity with medical terminology and health plan documents, be bilingual in English and Spanish, and deliver compassionate, patient-focused support while addressing enrollment questions and processing applications.

Qualifications

• Minimum of one year of sales, account management or customer service experience.
• Familiarity with medical terminology, health plan documents, or benefit plan design.
• Bilingual English/Spanish fluency.

Responsibilities

• Provides customer service to plan members via telephonic communication.
• Responds to incoming calls, initiates outgoing calls answering enrollment related questions, resolving issues and educating callers.
• Verifies enrollment status, updates patient records.
• Addresses a variety of enrolment questions or concerns.
• Processes enrollment applications and plan change requests
• Reconciles beneficiary information housed in Plan membership system with a variety of government system and reports, including but not limited to Marx, FLMMIS, MMR, DTRR, LEP, Detail, etc.
• Processes return mail (inclining scanning) and assist with researching invalid address information.
• Fulfills member material, including beneficiary forms.
• Screens all forms and data for all paperwork received from Sales.
• Thoroughly documents inquiry outcomes for accurate tracking and analysis.
• Develops and maintains positive customer relations and coordinates with various functions within the company to ensure customer requests and questions are handled appropriately and in a timely manner.

Skills

Medical terminology

Customer service

Bilingual English/Spanish

Communication skills

Rapport building

Tools

Plan membership system

Marx

FLMMIS

MMR

DTRR

LEP

Detail reporting

Job description

As an Enrollment Representative, you will play a key role in assisting callers by researching complex health-related inquiries, status updates, and potential plan options. You will be responsible for enrollment and billing activities, maintaining assigned accounts, and navigating multiple databases to ensure accurate and efficient service. The ideal candidate is comfortable working across various systems and can confidently and compassionately engage with callers while delivering a positive experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides customer service to plan members via telephonic communication.
2. Responds to incoming calls, initiates outgoing calls answering enrollment related questions, resolving issues and educating callers.
3. Verifies enrollment status, updates patient records.
4. Addresses a variety of enrolment questions or concerns.
5. Processes enrollment applications and plan change requests
6. Reconciles beneficiary information housed in Plan membership system with a variety of government system and reports, including but not limited to Marx, FLMMIS, MMR, DTRR, LEP, Detail, etc.
7. Processes return mail (inclining scanning) and assist with researching invalid address information.
8. Fulfills member material, including beneficiary forms.
9. Screens all forms and data for all paperwork received from Sales.
10. Thoroughly documents inquiry outcomes for accurate tracking and analysis.
11. Develops and maintains positive customer relations and coordinates with various functions within the company to ensure customer requests and questions are handled appropriately and in a timely manner.

QUALIFICATIONS

• Familiarity with medical terminology, health plan documents, or benefit plan design
• Experience working with vulnerable populaitons
• Demonstrated ability to quickly build rapport and respond to customers in a compassionate manner by identifying and exceeding customer expectations (responding in respectful, timely manner, consistently meeting commitments)
• Demonstrated ability to listen skillfully, collect relevant information, determine immediate requests and identify the current and future needs of the member
• Proficient problem solving approach to quickly assess current state and formulate recommendations
• Proficient in translating healthcare-related jargon and complex processes into simple, step-bystep instructions customers can understand and act upon
• Flexibility to customize approach to meet all types of member communication styles and Personalities
• Ability to work any of our 8-hour shift schedules during our normal business hours of 8:00am - 8:00pm EST

WORK EXPERIENCE

Minimum of one (1) year of sales, account management or customer service experience (preferabley in a Health Management Organization).

LANGUAGE SKILLS

Bilingual English/Spanish fluency.